COUNCIL MEETING MINUTES

Meeting #:

04-2024

Date:

Tuesday, February 27, 2024 at 7:00 P.m. - 9:00 P.m.

Location:

Lambton Shores Municipal Office, Northville

Members Present:

• Mayor Cook, 
• Deputy Mayor Sageman, 
• Councillors Baillie, 
• Maguire, 
• Scott, 
• Dodge, 
• Ferguson, 
• Marsh, 
• and Wilcox 

Staff Present:

• Steve McAuley - Chief Administrative Officer, 
• Stephanie Troyer-Boyd - Director of Corporate Services, 
• Janet Ferguson - Director of Financial Services, 
• Nick Verhoeven - Director of Public Works, 
• and Will Nywening - Planner 

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1.

Call to Order

Mayor Cook called the meeting to order at 7:00 pm

2.

Declaration of Pecuniary Interest

Mayor Cook - Item 10.6 - member of Arkona Lions Club

Councillor Dodge - Item 10.5 - member of Forest Legion

3.

Approval of Agenda

• 24-0227-01
  Moved by: Councillor Dodge
  Seconded by: Councillor Ferguson

  THAT the February 27, 2024 Council Meeting Agenda be approved as amended.

  Carried

4.

Closed Session

Closed Session to be held at the end of the Council meeting.

• 24-0227-

  THAT Council move into a Closed Session at   pm to discuss a matter under the Municipal Act Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board.

5.

Adoption of Minutes of Previous Council Meeting

• 24-0227-02
  Moved by: Councillor Scott
  Seconded by: Councillor Maguire

  THAT the minutes of the February 6, 2024 Council Meeting be adopted as presented.

  Carried

6.

Councillor Reports

Members of Council reported on items of interest to the community.

7.

Statutory Public Meetings

None.

8.

Presentations

There were no presentations on February 27, 2024.

9.

Delegations

Karl Elliott spoke to Item 10.4 - ZBA Application - 2 Allen Street, Thedford.

10.

Consideration of Correspondence, Petitions, Committee Minutes and Staff Reports

10.1

Resolution - Plympton Wyoming - Expanding the Life of Fire Apparatus

10.2

Resolution - Plympton-Wyoming - Carbon Tax

• 24-0227-03
  Moved by: Councillor Wilcox
  Seconded by: Councillor Maguire

  THAT Items 10.1 and 10.2 of the Agenda be received; and

  THAT a letter of support be sent in support of the resolution from the Town of Plympton-Wyoming regarding Expanding the Life of Fire Apparatus.

  Carried

PLANNING

10.3

Report PL 04-2024 - Site Plan Application – 5 Argyle St, Forest – Gold Leaf Properties Inc.

• 24-0227-04
  Moved by: Councillor Dodge
  Seconded by: Councillor Marsh

  THAT Report PL 04-2024, relating to a Site Plan Application submitted by Gold Leaf Properties Inc., be received;

  THAT By-Law 16 of 2024 being a by-law to authorize the execution of a site plan agreement with Gold Leaf Properties Inc. be approved.

  Carried

10.4

Report PL 05-2024 - ZBA Application ZO-01/2024 – 2 Allen St, Thedford – Karl and June Elliott

• 24-0227-05
  Moved by: Councillor Wilcox
  Seconded by: Councillor Scott

  THAT Report PL 05-2024, relating to a Zoning By-Law Amendment Application submitted by Karl and June Elliott, be received; and

  THAT staff be directed to prepare and present an implementing by-law once development charges of $11,918.11 have been received.

  Carried

COMMUNITY SERVICES

10.5

Report DCS 04-2024 - Royal Canadian Legion Branch 176 Forest Large Vibrancy Request

Having declared a pecuniary interest, Councillor Dodge did not participate in the discussion and vote on this item.

• 24-0227-06
  Moved by: Councillor Ferguson
  Seconded by: Councillor Wilcox

  THAT Report DCS 04-2024 regarding the “Royal Canadian Legion Branch 176 Forest Large Vibrancy Request” be received.

  THAT the Royal Canadian Legion Branch 176 Forest receive up to  $66,163.44 or one-third of total project costs to support the capital upgrades at the Forest Legion.

  Carried

10.6

Report DCS 05-2024 - Arkona Lions Large Vibrancy Request

Having declared a pecuniary interest, Mayor Cook did not participate in the discussion and vote on this agenda item and Deputy Mayor Sageman assumed the Chair.

• 24-0227-07
  Moved by: Councillor Wilcox
  Seconded by: Councillor Scott

  THAT Report DCS 05-2024 regarding the “Arkona Lions Large Vibrancy Request” be received.

  THAT the Arkona Lions Club receive up to $148,253.00 or one-third of total project costs to support the capital upgrades to build an addition on the Arkona Medical Centre.

  Carried

10.7

Report DCS 06-2024 - Grand Bend Beach Washroom Servicing – Construction Tender Award

• 24-0227-08
  Moved by: Councillor Dodge
  Seconded by: Councillor Baillie

  THAT Report DCS 06-2024 regarding the Tender award for the Grand Bend Beach Washroom Servicing Construction project be received;

  THAT the Tender received from McCann Redi-Mix Inc. for the submitted price of $217,532.07 including HST be accepted;

  THAT the additional funds in the amount of $71,526.37 required to complete this project are taken from the Parking Reserve Fund; and

  THAT the Mayor, Clerk, and Staff be authorized to execute any contract or other documents.

  Carried

10.8

Report DCS 07-2024 - Port Franks Road Allowance Lease Agreements

• 24-0227-09
  Moved by: Councillor Marsh
  Seconded by: Councillor Ferguson

  THAT Report DCS 07-2024 regarding the “Port Franks Road Allowance Lease Agreements” be received; and

  THAT staff be directed to issue a Request for Proposal to lease a portion of road allowance on Biddulph Street, Port Franks to operate boat docks for a three-year term.

  Carried

PUBLIC WORKS

10.9

Report DPW 01-2024 - Eighty One Crescent and Proposed Crosswalk Project

• 24-0227-10
  Moved by: Deputy Mayor Sageman
  Seconded by: Councillor Scott

  THAT Report DPW 01-2024 regarding Eighty One Crescent and Crosswalk Project and be received; and

  THAT endorse the concept plan for Eighty One Crescent and Proposed Crosswalk on the west side of Gill Road.

  Carried

10.10

Report DPW 02-2024 - Sump Pump Disconnection and Backwater Valve Grant Program

• 24-0227-11
  Moved by: Councillor Ferguson
  Seconded by: Councillor Dodge

  THAT Report DPW 02-2024 regarding the Sump Pump Disconnection and Backwater Valve Grant Program be received; and

  THAT the Sump Pump Disconnection and Backwater Valve Grant Program be approved; and

  THAT staff be directed to prepare a by-law for the mandatory installation of backwater valves on all new construction with connection to the sanitary sewer system.

  Carried

FINANCE

10.11

Report TR 02-2024 - 2024 Approved Operating and Capital Budget

• 24-0227-12
  Moved by: Councillor Dodge
  Seconded by: Councillor Baillie

  THAT Report TR 02-2024 regarding the 2024 Approved Operating and Capital Budget be received; and

  THAT By-law 15 of 2024 authorizing the adoption of the 2024 Operating and Capital Budget be approved.

  Carried

10.12

Report TR 03-2024 - 2023 Draft Operating and Capital Statements

• 24-0227-13
  Moved by: Councillor Ferguson
  Seconded by: Councillor Baillie

  THAT Report TR 03-2024 regarding the 2023 Draft Year to Date Financial Statements be received; and

  THAT the following allocations of the 2023 surplus to the identified Reserve Funds be approved:

  $360,000.00 to the Tax Rate Stabilization

  $225,000.00 to Parking; and

  The Balance – to Working Funds.

  Carried

CORPORATE

10.13

Report CL 04-2024 - Warwick Fire Services Agreement Amendment

• 24-0227-14
  Moved by: Councillor Scott
  Seconded by: Councillor Marsh

  THAT Report CL 04-2024 titled “Warwick Fire Services Agreement Amendment” be received; and

  THAT By-Law 13 of 2024 be approved.

  Carried

ADMINISTRATION

10.14

Report CAO 03-2024 - County of Lambton Building Services Agreement

• 24-0227-15
  Moved by: Councillor Dodge
  Seconded by: Councillor Wilcox

  THAT Report CAO 03-2024 entitled be received; and

  THAT By-Law 17 of 2024 authorizing the execution of the Building Services Agreement be approved.

  Carried

11.

Notice of Motion

None.

12.

Emergent Issues

None.

13.

Closed Session

• 24-0227-16
  Moved by: Councillor Scott
  Seconded by: Councillor Maguire

  THAT Council move into Closed Session at 7:48 pm to discuss a matter under the Municipal Act, Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board.

  Carried
• Moved by: Councillor Wilcox
  Seconded by: Councillor Dodge

  THAT Closed Session adjourn at 8:19 pm and Regular Council reconvene.

  Carried

14.

By-laws 

14.1

By-Law 11-2024 - Agreement - Utter Ball Park Parking

14.2

By-Law 12-2024 - Authorize Encroachment Agreement - 41 Main St., Grand Bend

14.3

By-Law 13-2024 - Amend Fire Service Agreement - Warwick

14.4

By-Law 14-2024 - Authorize Vibrancy Fund Agreement - Grand Bend Art Centre

14.5

By-Law 15-2024 - Adopt 2024 Budget

14.6

By-Law 16-2024 - Authorize Site Plan - Gold Leaf Properties Inc.

14.7

By-Law 17-2024 - Authorize Agreement with County of Lambton - Building Services

14.8

By-Law 18-2024 - Fee By-Law Amendment

14.9

By-law 19-2024 - Confirming

• 24-0227-17
  Moved by: Councillor Dodge
  Seconded by: Councillor Scott

  THAT By-Laws 11-2024 through 19-2024 be read a first, second and third time passed and signed by the Mayor and Clerk.

  Carried

15.

Adjournment

• 24-0227-18
  Moved by: Councillor Ferguson
  Seconded by: Deputy Mayor Sageman

  THAT the February 27, 2024 Council Meeting adjourn at 8:21 pm.

  Carried