COUNCIL MEETING
AGENDA

Meeting #:

04-2024

Date:

Tuesday, February 27, 2024

Time:

7:00 P.m. - 9:00 P.m.

Location:

Lambton Shores Municipal Office, Northville

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1.

Call to Order

2.

Declaration of Pecuniary Interest

3.

Approval of Agenda

• RECOMMENDATION:

  THAT the February 27, 2024 Council Meeting Agenda be approved as presented.

4.

Closed Session

There is no Closed Session.

5.

Adoption of Minutes of Previous Council Meeting

• RECOMMENDATION:

  THAT the minutes of the February 6, 2024 Council Meeting be adopted as presented.

6.

Councillor Reports

7.

Statutory Public Meetings

There are no Statutory Public Meetings scheduled.

8.

Presentations

There are no Presentations scheduled.

9.

Delegations

10.

Consideration of Correspondence, Petitions, Committee Minutes and Staff Reports

10.1

Resolution - Plympton Wyoming - Expanding the Life of Fire Apparatus

10.2

Correspondence from Plympton-Wyoming - Carbon Tax

• RECOMMENDATION:

  THAT Items 10.1 and 10.2 of the Agenda be received.

PLANNING

10.3

Report PL 04-2024 - Site Plan Application – 5 Argyle St, Forest – Gold Leaf Properties Inc.

• RECOMMENDATION:

  THAT Report PL 04-2024, relating to a Site Plan Application submitted by Gold Leaf Properties Inc., be received;

  THAT By-Law 16 of 2024 being a by-law to authorize the execution of a site plan agreement with Gold Leaf Properties Inc. be approved.

10.4

Report PL 05-2024 - ZBA Application ZO-01/2024 – 2 Allen St, Thedford – Karl and June Elliott

• RECOMMENDATION:

  THAT Report PL 05-2024, relating to a Zoning By-Law Amendment Application submitted by Karl and June Elliott, be received; and

  THAT ZBA Application ZO-01/2024, submitted by Karl and June Elliott, requesting an amendment to Zoning By-Law 1 of 2003 to rezone 2 Allen St, Thedford, to permit 2 dwellings, be denied, since the applicant is unwilling to comply with a requirement of Council resolution 24-0116-06.

COMMUNITY SERVICES

10.5

Report DCS 04-2024 - Royal Canadian Legion Branch 176 Forest Large Vibrancy Request

• RECOMMENDATION:

  THAT Report DCS 04-2024 regarding the “Royal Canadian Legion Branch 176 Forest Large Vibrancy Request” be received.

  *Council direction is required on the application

10.6

Report DCS 05-2024 - Arkona Lions Large Vibrancy Request

• RECOMMENDATION:

  THAT Report DCS 05-2024 regarding the “Arkona Lions Large Vibrancy Request” be received.

  *Council direction is required on the application

10.7

Report DCS 06-2024 - Grand Bend Beach Washroom Servicing – Construction Tender Award

• RECOMMENDATION:

  THAT Report DCS 06-2024 regarding the Tender award for the Grand Bend Beach Washroom Servicing Construction project be received;

  THAT the Tender received from McCann Redi-Mix Inc. for the submitted price of $217,532.07 including HST be accepted;

  THAT the additional funds in the amount of $71,526.37 required to complete this project are taken from the Parking Reserve Fund; and

  THAT the Mayor, Clerk, and Staff be authorized to execute any contract or other documents.

10.8

Report DCS 07-2024 - Port Franks Road Allowance Lease Agreements

• RECOMMENDATION:

  THAT Report DCS 07-2024 regarding the “Port Franks Road Allowance Lease Agreements” be received; and

  THAT staff be directed to issue a Request for Proposal to lease a portion of road allowance on Biddulph Street, Port Franks to operate boat docks for a three-year term.

PUBLIC WORKS

10.9

Report DPW 01-2024 - Eighty One Crescent and Proposed Crosswalk Project

• RECOMMENDATION:

  THAT Report DPW 01-2024 regarding Eighty One Crescent and Crosswalk Project and be received; and

  THAT endorse the concept plan for Eighty One Crescent and Proposed Crosswalk.

10.10

Report DPW 02-2024 - Sump Pump Disconnection and Backwater Valve Grant Program

• RECOMMENDATION:

  THAT Report DPW 02-2024 regarding the Sump Pump Disconnection and Backwater Valve Grant Program be received; and

  THAT the Sump Pump Disconnection and Backwater Valve Grant Program be approved.

FINANCE

10.11

Report TR 02-2024 - 2024 Approved Operating and Capital Budget

• RECOMMENDATION:

  THAT Report TR 02-2024 regarding the 2024 Approved Operating and Capital Budget be received; and

  THAT By-law 15 of 2024 authorizing the adoption of the 2024 Operating and Capital Budget be approved.

10.12

Report TR 03-2024 - 2023 Draft Operating and Capital Statements

• RECOMMENDATION:

  THAT Report TR 03-2024 regarding the 2023 Draft Year to Date Financial Statements be received; and

  THAT the following allocations of the 2023 surplus to the identified Reserve Funds be approved:

  $360,000.00 to the Tax Rate Stabilization

  $225,000.00 to Parking; and

  The Balance – to Working Funds.

CORPORATE

10.13

Report CL 04-2024 - Warwick Fire Services Agreement Amendment

• RECOMMENDATION:

  THAT Report CL 04-2024 titled “Warwick Fire Services Agreement Amendment” be received; and

  THAT By-Law 13 of 2024 be approved.

ADMINISTRATION

10.14

Report CAO 03-2024 - County of Lambton Building Services Agreement

• RECOMMENDATION:

  THAT Report CAO 03-2024 entitled be received; and

  THAT By-Law 17 of 2024 authorizing the execution of the Building Services Agreement be approved.

11.

Notice of Motion

There were no Notices of Motion submitted.

12.

Emergent Issues

13.

By-laws 

13.1

By-Law 11-2024 - Agreement - Utter Ball Park Parking

13.2

By-Law 12-2024 - Authorize Encroachment Agreement - 41 Main St., Grand Bend

13.3

By-Law 13-2024 - Amend Fire Service Agreement - Warwick

13.4

By-Law 14-2024 - Authorize Vibrancy Fund Agreement - Grand Bend Art Centre

13.5

By-Law 15-2024 - Adopt 2024 Budget

13.6

By-Law 16-2024 - Authorize Site Plan - Gold Leaf Properties Inc.

13.7

By-Law 17-2024 - Authorize Agreement with County of Lambton - Building Services

13.8

By-Law 18-2024 - Fee By-Law Amendment

13.9

By-law 19-2024 - Confirming

• RECOMMENDATION:

  THAT By-Laws 11-2024 through 19-2024 be read a first, second and third time passed and signed by the Mayor and Clerk.

14.

Adjournment

• RECOMMENDATION:

  THAT the February 27, 2024 Council Meeting adjourn at   pm.