REGULAR COUNCIL MEETING
AGENDA

Meeting #:	05-2022
Date:	Tuesday, March 15, 2022
Time:	6:00 p.m. Closed Session - 7:00 p.m. - Open Session
Location:	Legacy Centre - Thomas Hall, Thedford

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1.

Call to Order

2.

Declaration of Pecuniary Interest

3.

Approval of Agenda

• RECOMMENDATION:

  THAT the March 15, 2022 Council Meeting Agenda be approved as presented.

4.

Closed Session

• RECOMMENDATION:

  THAT Council move into Closed Session at   p.m. to discuss matters under the Municipal Act, Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board and Section 239(2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

• RECOMMENDATION:

  THAT Closed Session adjourn at    p.m. and Regular Council reconvene at 7:00 pm.

5.

Adoption of Minutes of Previous Council Meeting

• RECOMMENDATION:

  THAT the minutes of the February 10, 2022 and February 22, 2022 Council meetings be adopted as presented.

6.

Councillor Reports

7.

Statutory Public Meetings

There are no Statutory Public Meetings scheduled.

8.

Presentations

8.1

Lambton Area Water Supply System - Joint Funding Application

• RECOMMENDATION:

  THAT the presentation from Lambton Area Water Supply System regarding a joint funding application be received.

9.

Delegations

10.

Consideration of Correspondence, Petitions, Committee Minutes and Staff Reports

10.1

Resolution - Mallorytown - Request to Dissolve OLT

10.2

Correspondence - Lambton Group Police Services Board - COVID Funding

10.3

Committee of Adjustment Decisions - February 23, 2022

• RECOMMENDATION:

  THAT Items 10.1, 10.2 and 10.3 of the Agenda be received.

ADMINISTRATION

10.4

Report CAO 03-2022 - Municipal Drive/Lions Park Redevelopment

• RECOMMENDATION:

  THAT Report CAO 03-2022 regarding the be received; and

  THAT staff be directed to implement the recommendations associated with the Municipal Drive/Lions Park Area contained in this report for the following projects:

  • Existing Municipal Building
  • New Public Works Depot
  • Recreation Facilities

FIRE and EMERGENCY SERVICES

10.5

Report FES 02-2022 - Vehicle Capital Plan – Support Vehicles

• RECOMMENDATION:

  THAT Report FES-02-2022 regarding Vehicle Capital Plan - Support Vehicles be received, and

  THAT the purchase of 3 Command / Support Units at a total cost of $183,000.00 be approved.

COMMUNITY SERVICES

10.6

Report DCS 09-2022 - Grand Bend Beachfest

• RECOMMENDATION:

  THAT Report DCS 09-2022 regarding the “Grand Bend Beachfest” be received; and

  THAT the sale and service of alcohol through a Special Occasion Permit in the licensed area identified in the site plan at the Grand Bend Beach on June 25, 2022 be permitted; and

  THAT the Grand Bend Optimist Club is granted exclusive use of the North Beach Parking Lot on June 25, 2022 from 8:00 a.m. to 11:00 p.m.; and

  THAT the fees for the event, including rental fees for the beach, stage and observation deck, and the event application fee be waived.

10.7

Report DCS 10-2022 - Lambton Film and Food Festival

• RECOMMENDATION:

  THAT Report DCS 10-2022 regarding the “Lambton Film and Food Festival” be received; and

  THAT the Lambton Film and Food Festival Committee be granted permission for a temporary road closure of King Street West from Main Street to James Street North from May 26 to May 29, 2022.

PUBLIC WORKS

10.8

Report DPW 02-2022 - 2021 Annual Water Reports

• RECOMMENDATION:

  THAT Report DPW 02-2022 regarding the 2021 Lambton Shores Annual Water Reports be received; and

  THAT the following water reports be received for information:

  2021 East Lambton Shores Water Distribution System Annual

  Summary Report;

  2021 East Lambton Shores Water Distribution System Annual

  Report;

  2021 West Lambton Shores Water Distribution System Annual

  Summary Report; and

  2021 West Lambton Shores Water Distribution System Annual

  Report.

10.9

Report DPW 03-2022 - Granular ‘M’ Gravel Supply and Delivery

• RECOMMENDATION:

  THAT Report DPW 03-2022 regarding the Tender award for the 2022 Gravel supply and delivery be received; and

  THAT the Tender received from Johnston Brothers Bothwell Limited in the amount of $16.96/tonne net HST for the supply and delivery of Granular ‘M’ Gravel at a volume of 26,000 tonnes be accepted; and

  THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

10.10

Report DPW-04-2022 - Ravenswood Line Reconstruction Tender Award

• RECOMMENDATION:

  THAT Report DPW 04-2022 regarding the Tender award for the Ravenswood Line Reconstruction Project be received; and

  THAT the tender received from Lavis Contracting Company Limited for the tendered price of $3,889,841.20 including HST be accepted; and

  THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

10.11

Report DPW-05-2022 - Supply of a Compact Track Loader

• RECOMMENDATION:

  THAT Report DPW 05-2022 regarding the Tender award for the supply of a Compact Track Loader be received; and

  THAT the Tender received from Advantage Farm Equipment in the amount of $82,581.00 excluding HST ($84,034.43 net HST), for the supply and delivery of a Compact Track Loader be accepted; and

  THAT the additional funds required for this equipment be funded from the Rolling Stock Reserve Fund; and

  THAT Staff be authorized to sign the associated contract agreement.

10.12

Report DPW 06-2022 - Aerial Bucket Truck Tender Award

• RECOMMENDATION:

  THAT Report DPW 06-2022 regarding the tender award for the supply of an Aerial Bucket Truck be received; and

  THAT the tender received from Alan Fyfe Equipment Ltd in the amount of $174,966.00 excluding HST ($178,045.40 net HST), for the supply and delivery of an Aerial Bucket Truck be accepted; and

  THAT staff be authorized to sign the associated contract agreement.

FINANCIAL SERVICES

10.13

TR Report 08-2022 - 2021 Council and Committee Remuneration

• RECOMMENDATION:

  THAT Report TR 08-2022 regarding 2021 Council and Committee Remuneration be received.

CORPORATE SERVICES

10.14

Report CL 09-2022 - Conditional Building Permit - Top Shelf Properties Inc. – 62 Main Street, Grand Bend

• RECOMMENDATION:

  THAT Report CL 09-2022 regarding a Conditional Building Permit Agreement with Top Shelf Properties Inc. for 62 Main Street be received; and

  THAT By-Law 16-2022 authorizing the execution of the Conditional Building Permit Agreement be approved.

11.

Notice of Motion

There were no Notices of Motion submitted by Council.

12.

Emergent Issues

13.

By-laws and Resolutions

13.1

By-Law 16-2022 - Authorize Conditional Building Permit - Top Shelf Properties Inc.

13.2

By-Law 17-2022 - Authorize Encroachment Agreement - LaPlayita Restaurant and Bar

13.3

By-Law 18-2022 - Confirming Resolutions

• RECOMMENDATION:

  THAT By-Laws 16-2022, 17-2022 and 18-2022 be read a first, second and third time, passed and signed by the Mayor and Clerk.

14.

Adjournment

• RECOMMENDATION:

  THAT the March 15, 2022 Council Meeting adjourn at  pm.