REGULAR COUNCIL MEETING

MINUTES

Meeting #:	05-2022
Date:	Tuesday, March 15, 2022, 6:00 p.m. Closed Session - 7:00 p.m. - Open Session
Location:	Legacy Centre - Thomas Hall, Thedford

Members Present:

• Mayor Bill Weber, 
• Deputy Mayor Doug Cook, 
• Councillor Dave Maguire, 
• Councillor Dan Sageman, 
• Councillor Lorie Scott, 
• Councillor Ronn Dodge, 
• Councillor Scott Ferguson, 
• Councillor Dave Marsh, 
• and Councillor Jeff Wilcox

Staff Present:

• Stephanie Troyer-Boyd, Director of Corporate Services, 
• Janet Ferguson, Director of Financial Services, 
• Steve McAuley, Chief Administrative Officer, 
• Ashley Farr, Director of Community Services, 
• Lawrence Swift, Fire Chief, 
• and Nick Verhoeven, Director of Public Works

---

1.

Call to Order

Mayor Weber called the meeting to order 6:00 pm.

2.

Declaration of Pecuniary Interest

None were declared on March 15, 2022.

3.

Approval of Agenda

• 22-0315-02
  Moved by: Councillor Dodge
  Seconded by: Councillor Scott

  THAT the March 15, 2022 Council Meeting Agenda be approved as presented.

  Carried

4.

Closed Session

• 22-0315-01
  Moved by: Councillor Dodge
  Seconded by: Councillor Ferguson

  THAT Council move into Closed Session at   p.m. to discuss matters under the Municipal Act, Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board and Section 239(2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

  Carried
• Moved by: Councillor Scott
  Seconded by: Deputy Mayor Cook

  THAT Closed Session adjourn at 6:49 p.m. and Regular Council reconvene at 7:00 pm.

  Carried

• Mayor Weber reconvened the Council meeting at 7:00 pm.

  22-0315-03
  Moved by: Councillor Sageman
  Seconded by: Councillor Scott

  THAT the disposition of Part of Parkinson Street, Plan 17 approximately 45.11’ X 29.35’ abutting property known municipally as 7446 and 7452 Riverside Drive be approved at a price of $ 6,500; and

  THAT the Mayor and Clerk be authorized to execute any documents relating to the sale.

  Carried

5.

Adoption of Minutes of Previous Council Meeting

• 22-0315-04
  Moved by: Councillor Dodge
  Seconded by: Councillor Maguire

  THAT the minutes of the February 10, 2022 and February 22, 2022 Council meetings be adopted as presented.

  Carried

6.

Councillor Reports

Members of Council reported on items of interest to the community.

7.

Statutory Public Meetings

8.

Presentations

8.1

Lambton Area Water Supply System - Joint Funding Application

• 22-0315-05
  Moved by: Councillor Marsh
  Seconded by: Councillor Maguire

  THAT the presentation from Lambton Area Water Supply System regarding a joint funding application be received.

  Carried
• 22-0315-06
  Moved by: Councillor Wilcox
  Seconded by: Councillor Scott

  THAT staff prepare a report with a recommendation on the request from LAWSS for support of for a Joint Funding Application and commitment of Lambton Shores' portion (approximately 2%) of 1/3 of $135 million over the next twenty years for LAWSS Capital Projects.

  Carried

9.

Delegations

10.

Consideration of Correspondence, Petitions, Committee Minutes and Staff Reports

10.1

Resolution - Mallorytown - Request to Dissolve OLT

10.2

Correspondence - Lambton Group Police Services Board - COVID Funding

10.3

Committee of Adjustment Decisions - February 23, 2022

• 22-0315-07
  Moved by: Councillor Sageman
  Seconded by: Deputy Mayor Cook

  THAT Correspondence Items 10.1, 10.2 and 10.3 of the Agenda be received.

  Carried
• 22-0315-08
  Moved by: Deputy Mayor Cook
  Seconded by: Councillor Wilcox

  THAT staff prepare a report regarding the Lambton Group Police Services Board request for funding to cover additional cleaning costs.

  Carried
• 22-0315-09
  Moved by: Councillor Dodge
  Seconded by: Councillor Wilcox

  THAT correspondence be sent to the Premier of Ontario supporting the dissolution of Ontario Land Tribunal.

  Carried

ADMINISTRATION

10.4

Report CAO 03-2022 - Municipal Drive/Lions Park Redevelopment

• 22-0315-10
  Moved by: Councillor Scott
  Seconded by: Councillor Sageman

  THAT Report CAO 03-2022 regarding the be received; and

  THAT staff be directed to implement the recommendations associated with the Municipal Drive/Lions Park Area contained in this report for the following projects:

  • Existing Municipal Building
  • New Public Works Depot
  • Recreation Facilities
  Carried

FIRE and EMERGENCY SERVICES

10.5

Report FES 02-2022 - Vehicle Capital Plan – Support Vehicles

• 22-0315-11
  Moved by: Councillor Ferguson
  Seconded by: Councillor Sageman

  THAT Report FES-02-2022 regarding Vehicle Capital Plan - Support Vehicles be received, and

  THAT the purchase of 3 Command / Support Units at a total cost of $183,000.00 be approved.

  Carried

COMMUNITY SERVICES

10.6

Report DCS 09-2022 - Grand Bend Beachfest

• 22-0315-12
  Moved by: Councillor Maguire
  Seconded by: Councillor Sageman

  THAT Report DCS 09-2022 regarding the “Grand Bend Beachfest” be received; and

  THAT the sale and service of alcohol through a Special Occasion Permit in the licensed area identified in the site plan at the Grand Bend Beach on June 25, 2022 be permitted; and

  THAT the Grand Bend Optimist Club is granted exclusive use of the North Beach Parking Lot on June 25, 2022 from 8:00 a.m. to 11:00 p.m.; and

  THAT the fees for the event, including rental fees for the beach, stage and observation deck, and the event application fee be waived.

  Carried

10.7

Report DCS 10-2022 - Lambton Film and Food Festival

• 22-0315-13
  Moved by: Councillor Dodge
  Seconded by: Councillor Ferguson

  THAT Report DCS 10-2022 regarding the “Lambton Film and Food Festival” be received; and

  THAT the Lambton Film and Food Festival Committee be granted permission for a temporary road closure of King Street West from Main Street to James Street North from May 26 to May 29, 2022.

  Carried

PUBLIC WORKS

10.8

Report DPW 02-2022 - 2021 Annual Water Reports

• 22-0315-14
  Moved by: Deputy Mayor Cook
  Seconded by: Councillor Sageman

  THAT Report DPW 02-2022 regarding the 2021 Lambton Shores Annual Water Reports be received; and

  THAT the following water reports be received for information:

  2021 East Lambton Shores Water Distribution System Annual

  Summary Report;

  2021 East Lambton Shores Water Distribution System Annual

  Report;

  2021 West Lambton Shores Water Distribution System Annual

  Summary Report; and

  2021 West Lambton Shores Water Distribution System Annual

  Report.

  Carried

10.9

Report DPW 03-2022 - Granular ‘M’ Gravel Supply and Delivery

• 22-0315-15
  Moved by: Councillor Dodge
  Seconded by: Councillor Scott

  THAT Report DPW 03-2022 regarding the Tender award for the 2022 Gravel supply and delivery be received; and

  THAT the Tender received from Johnston Brothers Bothwell Limited in the amount of $508,901.76 net HST for the supply and delivery of Granular ‘M’ Gravel be accepted; and

  THAT the amount required over the budgeted amount of $ 450,000 be funded from the Transportation Reserve; and

  THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

  Carried

10.10

Report DPW-04-2022 - Ravenswood Line Reconstruction Tender Award

• 22-0315-16
  Moved by: Councillor Dodge
  Seconded by: Deputy Mayor Cook

  THAT Report DPW 04-2022 regarding the Tender award for the Ravenswood Line Reconstruction Project be received; and

  THAT the tender received from Lavis Contracting Company Limited for the tendered price of $3,889,841.20 including HST be accepted; and

  THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

  Carried

10.11

Report DPW-05-2022 - Supply of a Compact Track Loader

• 22-0315-17
  Moved by: Councillor Marsh
  Seconded by: Councillor Scott

  THAT Report DPW 05-2022 regarding the Tender award for the supply of a Compact Track Loader be received; and

  THAT the Tender received from Advantage Farm Equipment in the amount of $82,581.00 excluding HST ($84,034.43 net HST), for the supply and delivery of a Compact Track Loader be accepted; and

  THAT the additional funds required for this equipment be funded from the Rolling Stock Reserve Fund; and

  THAT Staff be authorized to sign the associated contract agreement.

  Carried

10.12

Report DPW 06-2022 - Aerial Bucket Truck Tender Award

• 22-0315-18
  Moved by: Councillor Dodge
  Seconded by: Councillor Ferguson

  THAT Report DPW 06-2022 regarding the tender award for the supply of an Aerial Bucket Truck be received; and

  THAT the tender received from Alan Fyfe Equipment Ltd in the amount of $174,966.00 excluding HST ($178,045.40 net HST), for the supply and delivery of an Aerial Bucket Truck be accepted; and

  THAT staff be authorized to sign the associated contract agreement.

  Carried

FINANCIAL SERVICES

10.13

TR Report 08-2022 - 2021 Council and Committee Remuneration

• 22-0315-19
  Moved by: Deputy Mayor Cook
  Seconded by: Councillor Scott

  THAT Report TR 08-2022 regarding 2021 Council and Committee Remuneration be received.

  Carried

CORPORATE SERVICES

10.14

Report CL 09-2022 - Conditional Building Permit - Top Shelf Properties Inc. – 62 Main Street, Grand Bend

• 22-0315-20
  Moved by: Councillor Sageman
  Seconded by: Councillor Maguire

  THAT Report CL 09-2022 regarding a Conditional Building Permit Agreement with Top Shelf Properties Inc. for 62 Main Street be received; and

  THAT By-Law 16-2022 authorizing the execution of the Conditional Building Permit Agreement be approved.

  Carried

11.

Notice of Motion

None.

12.

Emergent Issues

None.

13.

By-laws and Resolutions

13.1

By-Law 16-2022 - Authorize Conditional Building Permit - Top Shelf Properties Inc.

13.2

By-Law 17-2022 - Authorize Encroachment Agreement - LaPlayita Restaurant and Bar

13.3

By-Law 18-2022 - Confirming Resolutions

• 22-0315-21
  Moved by: Councillor Dodge
  Seconded by: Councillor Scott

  THAT By-Laws 16-2022, 17-2022 and 18-2022 be read a first, second and third time, passed and signed by the Mayor and Clerk.

  Carried

14.

Adjournment

• 22-0315-22
  Moved by: Councillor Ferguson
  Seconded by: Councillor Scott

  THAT the March 15, 2022 Council Meeting adjourn at 7:44 pm.

  Carried