REGULAR COUNCIL MEETING

MINUTES

Meeting #:	15-2021
Date:	Tuesday, November 09, 2021 at 7:00 P.m. - 10:00 P.m.
Location:	Legacy Centre - Thomas Hall, Thedford

Members Present:

• Mayor Bill Weber,
• Deputy Mayor Doug Cook,
• Councillor Dave Maguire,
• Councillor Dan Sageman,
• Councillor Lorie Scott,
• Councillor Ronn Dodge,
• Councillor Scott Ferguson,
• Councillor Dave Marsh,
• and Councillor Jeff Wilcox

Staff Present:

• Kevin Williams, Chief Administrative Officer,
• Stephanie Troyer-Boyd, Clerk,
• Janet Ferguson, Treasurer,
• Steve McAuley, Director of Community Services,
• and Will Nywening

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1.

Call to Order

Mayor Weber called the meeting to order at 7:00 pm

2.

Declaration of Pecuniary Interest

None were declared on November 9, 2021.

3.

Approval of Agenda

• 21-1109-01
  Moved by: Councillor Sageman
  Seconded by: Councillor Maguire

  THAT the November 9, 2021 Council meeting Agenda be approved as presented.

  Carried

4.

Closed Session

There was no Closed Session scheduled on November 9, 2021.

5.

Adoption of Minutes of Previous Council Meeting

• 21-1109-02
  Moved by: Councillor Ferguson
  Seconded by: Councillor Wilcox

  THAT the minutes of the October 19, 2021 Council meeting be adopted as presented.

  Carried

6.

Councillor Reports

Members of Council reported on items of interest to the community.

7.

Statutory Public Meetings

There were no Public Meetings scheduled.

8.

Presentations

No Presentations were scheduled for November 9, 2021.

9.

Delegations

Item 10.2 and 10.3 - Harry Froussis, Planner, for the applicants noted he was present to answer any questions Council may have.

Item 10.3 - John Knifton, Development Partner and Consultant  for Copia Developments commented on their willingness to pay toward Kitchener Ave construction costs.

Item 10.2 - Steve Brunelle - representing several residents of Shady Lane expressed concerns with traffic, emergency access and suggested signage could alleviate some issues.

10.

Consideration of Correspondence, Petitions, Committee Minutes and Staff Reports

10.1

Committee of Adjustment Decisions - October 27, 2021

• 21-1109-03
  Moved by: Deputy Mayor Cook
  Seconded by: Councillor Maguire

  THAT the decisions of the October 27, 2021 Committee of Adjustment be received.

  Carried

PLANNING

10.2

Report PL 40-2021 - Site Plan Approval Application SP-06/2021 - 62 Main Street West, Grand Bend

• 21-1109-04
  Moved by: Councillor Wilcox
  Seconded by: Councillor Sageman

  THAT Report PL 40-2021 being a report respecting a Site Plan Application for the development of a new mixed commercial residential building on lands known as 62 Main Street West, Grand Bend be received.

  Carried
• 21-1109-05
  Moved by: Councillor Wilcox
  Seconded by: Councillor Dodge

  THAT By-Law 83 of 2021 being a by-law to allow the collection of cash in lieu of parkland dedication in the amount of $84,000.00 for the redevelopment of the lands be approved; and

  THAT the Site Plan Agreement between the Corporation of the Municipality of Lambton Shores and Top Shelf Properties Inc. be approved; and

  THAT By-Law 84 of 2021 be approved to execute a Site Plan Agreement between the Corporation of the Municipality of Lambton Shores and Top Shelf Properties Inc. for lands known as 62 Main Street West, Grand Bend.

  Carried

10.3

Report PL 41-2021 - Site Plan Approval Application SP-05/2021 - 9, 11, 13, and 15 Main Street West and 2 Kitchener Ave, Grand Bend

• 21-1109-06
  Moved by: Deputy Mayor Cook
  Seconded by: Councillor Maguire

  THAT Report PL 41-2021 being a report respecting a Site Plan Application for the development of a new mixed commercial residential building on lands known as 9, 11, 13, and 15 Main Street West and 2 Kitchener Ave, Grand Bend be received.

  Carried
• 21-1109-07
  Moved by: Deputy Mayor Cook
  Seconded by: Councillor Wilcox

  THAT By-Law 80 of 2021 being a by-law to allow the collection of cash in lieu of parkland dedication in the amount of $66,000.00 for the redevelopment of the lands be approved; and

  THAT Council provide direction respecting the amount of money the Applicant must pay to the party that reconstructed portions of Kitchener Avenue; and

  THAT the Site Plan Agreement between the Corporation of the Municipality of Lambton Shores and Bar Down (Grand Bend) Entertainment Inc. be approved; and

  THAT By-Law 81 of 2021 be approved to execute a Site Plan Agreement between the Corporation of the Municipality of Lambton Shores and Bar Down (Grand Bend) Entertainment Inc. for lands known as 9, 11, 13, and 15 Main Street West and 2 Kitchener Ave, Grand Bend, subject to the inclusion of a payment towards Kitchener Ave construction costs in the amount of $15,000.

  Carried

10.4

Report PL 42-2021 - Site Plan Approval Application SP-07/2021 - Ontario St S, Grand Bend

• 21-1109-08
  Moved by: Councillor Dodge
  Seconded by: Councillor Sageman

  THAT Report PL 42-2021, relating to a Site Plan Approval Application submitted by Nelson Desjardine & Huron Shores Investments Inc. be received; and

  THAT the Site Plan Agreement between the Corporation of the Municipality of Lambton Shores and Nelson Desjardine & Huron Shores Investments Inc. for lands known as 77, 85, 87, 89, and 91 Ontario St S, Grand Bend be approved; and

  THAT By-Law 82 of 2021 to authorize the execution of a site plan agreement be approved.

  Carried

FINANCE

10.5

Report TR 25-2021 - 2022 Draft Conservation Authority Budgets

• 21-1109-09
  Moved by: Councillor Ferguson
  Seconded by: Councillor Marsh

  THAT Report TR 25-2021 regarding the Conservation Authority Draft 2021 Budgets be received; and

  THAT $259,867.00 be included in the 2022 Lambton Shores Budget for the Ausable Bayfield Conservation Authority Levy; and

  THAT $70,388.00 be included in the 2022 Lambton Shores Budget for the St. Clair Region Conservation Authority Levy.

  Carried

ADMINISTRATION

10.6

Report CL 24-2021 - 2022 Council Meeting Calendar

• 21-1109-10
  Moved by: Councillor Scott
  Seconded by: Councillor Wilcox

  THAT CL Report 24-2021 regarding the proposed Council meeting dates for 2022 be received; and

  THAT the 2022 Council meeting schedule be approved.

  Carried

10.7

Report CL 25-2021 - Declaration of Surplus Property

• 21-1109-11
  Moved by: Deputy Mayor Cook
  Seconded by: Councillor Sageman

  THAT Report CL 25-2021 regarding the Declaration of Surplus Property – Northville Crescent be received; and

  THAT the unopened road allowance between the properties described as Con LRE Lot 35 and Con LRE Pt Lot 36 and Pt Lot 37 known municipally as 8604 Lakeshore Road and 9780 Northville Crescent be declared surplus to the needs of the municipality; and

  THAT the unopened road allowance between the properties described as Con LRE Lot 35 and Con LRE Pt Lot 36 and Pt Lot 37 known municipally as 8604 Lakeshore Road and 9780 Northville Crescent be sold directly to the abutting landowner in accordance with Section 4(iv) of Policy #43 – Sale and Other Disposition of Land.

  Carried

10.8

Report CL 26-2021 - Council Composition and Ward Boundaries

• 21-1109-12
  Moved by: Councillor Wilcox
  Seconded by: Councillor Scott

  THAT Report CL 26-2021 “Council Composition and Ward Boundaries” be received.

  Carried

• Councillor Wilcox requested a recorded vote.

  21-1109-13
  Moved by: Councillor Wilcox
  Seconded by: Councillor Scott

  THAT the Council Composition and Ward Boundary Report be deferred until a staff report has been prepared on Council member remuneration options; and

  THAT a meeting be scheduled to discuss all options including retaining the current composition of Council and reviewing ward boundaries only; and

  THAT a public meeting be held to present the preferred option of Council.

  	In Support	Opposed	Absent
  Mayor Weber		X
  Councillor Maguire	X
  Deputy Mayor Cook		X
  Councillor Dodge	X
  Councillor Wilcox	X
  Councillor Sageman	X
  Councillor Marsh		X
  Councillor Scott	X
  Councillor Ferguson		X
  Results	5	4	0

  Carried (5 to 4)

11.

Notice of Motion

There was no Notice of Motion on November 9, 2021.

12.

Emergent Issues

Retiring CAO, Kevin Williams, thanked Council and staff for their support over the past 8 years.  Mayor Weber commended Kevin Williams for his service and wished him well in retirement.

13.

By-laws and Resolutions

13.1

By-Law 60-2021 - Franchise Agreement - Enbridge Gas Inc.

13.2

By-Law 77-2021 - Amending Mobile Food Equipment Licensing By-Law

13.3

By-Law 78-2021 - Stop Up and Close - Parkinson Street

13.4

By-Law 79-2021 - Appoint Community Emergency Management Coordinator

13.5

By-Law 80-2021 - Cash in Lieu - 9-15 Main St. and 2 Kitchener Ave., Grand Bend

13.6

By-Law 81-2021 - Site Plan Agreement - 9-15 Main St. and 2 Kitchener Ave., Grand Bend

13.7

By-Law 82-2021 - Amend Site Plan Agreement - 77, 85, 87, 89 and 91 Ontario St., Grand Bend

13.8

By-Law 83-2021 - Cash in Lieu - 62 Main St. W., Grand Bend

13.9

By-Law 84-2021 - Site Plan Agreement - 62 Main St., W. Grand Bend

13.10

By-Law 86-2021 - Confirming Resolutions

• 21-1109-14
  Moved by: Councillor Dodge
  Seconded by: Councillor Ferguson

  THAT By-Law 60-2021 be read a third time, passed and signed by the Mayor and Clerk; and

  THAT By-Laws 77-2021 through 84-2021 and By-Law 86-2021 be read a first, second and third time, passed and signed by the Mayor and Clerk.

  Carried

14.

Adjournment

• 21-1109-15
  Moved by: Councillor Ferguson
  Seconded by: Councillor Scott

  THAT the November 9, 2021 Council meeting adjourn at 8:21 p.m.

  Carried