REGULAR COUNCIL MEETING
AGENDA

Meeting #:	18-2021
Date:	Tuesday, December 21, 2021
Time:	7:00 P.m. - 10:00 P.m.
Location:	Electronic Meeting - Due to continued COVID concerns, traditional in-person meetings are not being held. The public is invited to view meetings through our live stream option.

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1.

Call to Order

2.

Declaration of Pecuniary Interest

3.

Approval of Agenda

• RECOMMENDATION:

  THAT the December 21, 2021 Council meeting Agenda be approved as presented.

4.

Closed Session

There are no items for the Closed Session.

5.

Adoption of Minutes of Previous Council Meeting

• RECOMMENDATION:

  THAT the minutes of the November 30, 2021 Council meeting be adopted as presented.

6.

Councillor Reports

7.

Statutory Public Meetings

• RECOMMENDATION:

  THAT the Council Meeting adjourns at   p.m. for Public Meetings held under the Planning Act to hear applications for Zoning By-law Amendments:

  ZO-14/2021 - Velma MacLachlan - 8375 and 8381 Defore Drive;

  ZO-16/2021 - MFL Properties Ltd. - 17 Pine St., Grand Bend;

  ZO-17/2021 - Lambton Kent District School Board - Beechwood Ave. and Townsend Line; and

  ZO-18/2021 - Doug Pedlar - 9782 Northville Crescent.

7.1

ZBA ZO-14/2021 - Velma MacLachlan - 8375 and 8381 Defore Drive

7.2

ZBA ZO-16/2021 - MFL Properties Ltd. - 17 Pine St. Grand Bend

7.3

ZBA ZO-17/2021 - Lambton Kent District School Board - Beechwood Ave. and Townsend Line

7.4

ZBA ZO-18/2021 - Doug Pedlar - 9782 Northville Crescent

• RECOMMENDATION:

  THAT the Public Meetings close at   p.m. and the regular Council meeting reconvenes at   p.m.

8.

Presentations

8.1

Huron & Area Search and Rescue - Patrick Armstrong

• RECOMMENDATION:

  THAT the Presentation from Huron and Area Search and Rescue 2018 - 2021 be received.

8.2

Huron Shores Area Transit

• RECOMMENDATION:

  THAT the presentation from Huron Shores Area Transit be received.

9.

Delegations

10.

Consideration of Correspondence, Petitions, Committee Minutes and Staff Reports

10.1

Correspondence - LAS Natural Gas Program - Reserve Fund Rebate

10.2

Committee of Adjustment Decisions - November 24, 2021

10.3

Minutes - Grand Bend and Area Joint Sewage Board - September 30, 2021

• RECOMMENDATION:

  THAT Items 10.1, 10.2 and 10.3 of the Agenda be received.

PLANNING

10.4

Report PL 46-2021 - ZBA Application ZO-14/2021 - 8375 and 8381 Defore Drive

• RECOMMENDATION:

  THAT Report PL 46-2021, relating to a Zoning By-Law Amendment Application, submitted by Kim and Dan MacLachlan, be received;

  THAT Zoning By-Law Amendment Application ZO-14/2021, submitted by Kim and Dan MacLachlan, requesting an amendment to Zoning By-Law 1 of 2003 to rezone 8375 Defore Drive to a residential zone, portions of 8381 Defore Drive to a residential zone allowing an oversized accessory building, and the agricultural portions of 8381 Defore Drive to prohibit a dwelling, be approved;

  THAT By-Law 102 of 2021 be approved; and

  THAT Staff be directed to prepare a severance agreement that requires: (1) the conveyance of a road allowance for a cul-de-sac with a 18m radius and including the municipal water line and (2) the physical extension of the road and provision of a cul-de-sac to the same standard of construction as the existing Defore Drive.

10.5

Report PL 47-2021 - ZBA Application ZO-16/2021 - 17 Pine St, Grand Bend

• RECOMMENDATION:

  THAT Report PL 47-2021, relating to a Zoning By-Law Amendment Application, submitted by MFL Properties Ltd., be received; and

  THAT Zoning By-Law Amendment Application ZO-16/2021, submitted by MFL Properties Ltd., requesting an amendment to Zoning By-Law 1 of 2003 to rezone portions of 17 Pine Street to permit an R3 Zone with site-specific provisions for construction of a triplex dwelling, be refused.

10.6

Report PL 48-2021 - ZBA Application ZO-17/2021 - Beechwood Ave. and Townsend Line, Forest

• RECOMMENDATION:

  THAT Report PL 48-2021, relating to a ZBA Application, submitted by Lambton Kent District School Board, be received;

  THAT ZBA Application ZO-17/2021, submitted by LKDSB, requesting an amendment to Zoning By-Law 1 of 2003 to rezone portions of 3 parcels in Forest east of Beechwood Ave and north of Townsend Line to an Institutional-1 (I1) Zone for the development of a school with a 15m maximum height, be approved, subject to a site-specific 12m minimum setback requirement from all yards;

  THAT that the holding provision also be deleted from the R1 Zone applying to those portions of the lands abutting Beechwood Ave, with no recirculation of notification required regarding this change; and

  THAT By-Law 101 of 2021 be approved.

10.7

Report PL 49-2021 - ZBA Application ZO-18/2021 - 9782 Northville Crescent, Northville

• RECOMMENDATION:

  THAT Report PL 49-2021, relating to a ZBA Application, submitted by Garrett Pedlar, be received;

  THAT ZBA Application ZO-18/2021, submitted by Garrett Pedlar, requesting an amendment to Zoning By-Law 1 of 2003 to rezone portions of 9782 Northville Cres. to permit a singled detached dwelling on a proposed new lot, be approved, subject to natural heritage features on both the severed and retained lots being zoned for conservation; and

  THAT By-Law 103 of 2021 be approved.

FINANCE

10.8

Report TR 28-2021 - 2022 Water and Wastewater Rates

• RECOMMENDATION:

  THAT Report TR-28-2021 regarding the 2022 water and wastewater rates be received; and

  THAT By-Law 98 of 2021 be approved.

10.9

Report TR 29-2021 - 2021 Supplemental Tax Billings and Write-offs

• RECOMMENDATION:

  THAT Report TR 29-2021 regarding the Supplemental Tax Billings and Write-offs process in 2021 be approved.

ADMINISTRATION

10.10

Report CL 32-2021 - Appointment of Engineer – Laird Drain

• RECOMMENDATION:

  THAT CL 32-2021 regarding the Appointment of Engineer for the Laird Drain be received; and

  THAT staff be directed to proceed with notification to the Ausable Bayfield Conservation Authority and Ontario Ministry of Agriculture, Food and Rural Affairs; and

  THAT GM BluePlan Engineering be appointed to complete the required engineer’s report after the 30 day notice period has expired and no comments have been received.

10.11

Report CL 33-2021 - Appointment of Engineer – Robinson Monkhouse Drain – South Branch

• RECOMMENDATION:

  THAT CL 33-2021 regarding the Appointment of Engineer for the Robinson Monkhouse Drain – South Branch be received; and

  THAT staff be directed to proceed with notification to the Ausable Bayfield Conservation Authority and Ontario Ministry of Agriculture, Food and Rural Affairs; and

  THAT Spriet Associates be appointed to complete the required engineer’s report after the 30 day notice period has expired and no comments have been received.

10.12

Report CL 34-2021 - 2022 Municipal Election – Voting Services Provider

• RECOMMENDATION:

  THAT the report regarding the 2022 Municipal Election - Voting Services Provider be received; and

  THAT the proposal submitted by Scytl Canada in the amount of $32,254.66 including non-rebateable HST for municipal election services be approved; and

  THAT the Mayor and Clerk be authorized to sign the necessary agreements.

10.13

Report CL 35-2021 - Short-Term Rental Public Consultation Results

• RECOMMENDATION:

  THAT Report CL 35-2021 regarding the Short-Term Rental Public Consultation Results be received for information.

10.14

Report CL 36-2021 - 2022 Fees and Charges By-Law

• RECOMMENDATION:

  THAT Report CL 36-2021 “2022 Fees and Charges By-Law” be received; and

  THAT the 2022 Fees and Charges By-Law be approved.

10.15

Report CL 37-2021 - Amend Procedural By-Law – Electronic Meeting Participation

• RECOMMENDATION:

  THAT Report CL 37-2021 “Amend Procedural By-Law – Electronic Meeting Participation” be received; and

  THAT By-Law 100-2021 be approved.

11.

Notice of Motion

There were no Notices of Motion submitted by Council.

12.

Emergent Issues

13.

By-Laws and Resolutions

13.1

By-Law 96-2021 - Borrowing to Meet Current Expenditures

13.2

By-Law 97-2021 - Interim Tax Levy

13.3

By-Law 98-2021 - 2022 Water and Wastewater Rates

13.4

By-Law 99-2021 - 2022 Fees and Charges

13.5

By-Law 101-2021 - ZBA - LKDSB

13.6

By-Law 102-2021 - ZBA - MacLachlan

13.7

By-Law 103-2021 - ZBA - Pedlar

13.8

By-Law 104-2021 - Confirming

• RECOMMENDATION:

  THAT By-Laws 96-2021 through 99-2021 and 101-2021 through 104-2021 be read a first, second and third time, passed and signed by the Mayor and Clerk.

14.

Adjournment

• RECOMMENDATION:

  THAT the December 21, 2021 Council Meeting adjourn at   p.m.