COUNCIL MEETING MINUTES

Meeting #:

17-2024

Date:

Tuesday, December 03, 2024, 6:00 p.m. Closed Session - 7:00 p.m. - Open Session

Location:

Lambton Shores Municipal Office, Northville

Members Present:

• Mayor Cook, 
• Deputy Mayor Sageman, 
• Councillors Baillie, 
• Maguire, 
• Scott, 
• Dodge, 
• Ferguson, 
• Marsh, 
• and Wilcox 

Staff Present:

• Steve McAuley - Chief Administrative Officer, 
• Stephanie Troyer-Boyd - Director of Corporate Services, 
• Rebecca Clothier, Director of Financial Services, 
• Ashley Farr - Director of Community Services, 
• Nick Verhoeven - Director of Public Works, 
• and Will Nywening - Planner 

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1.

Call to Order

Mayor Cook called the meeting to order at 6:03 pm

2.

Declaration of Pecuniary Interest

Councillor Maguire - Item 10.1 - Committee of Adjustment Decisions - parents had application before committee

3.

Closed Session

• 24-1203-01
  Moved by: Councillor Scott
  Seconded by: Councillor Marsh

  THAT Council move into Closed Session at 6:03 pm to discuss a matter under the Municipal Act, Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board.

  Carried
• Moved by: Councillor Marsh
  Seconded by: Councillor Scott

  THAT Closed Session adjourn at 6:15 pm and regular Council reconvene at 7:00 pm.

  Carried

  Mayor Cook reconvened the Council meeting at 7:00 pm.

  Director of Corporate Services, Stephanie Troyer-Boyd stated that there was nothing to report from the Closed Session.

  Mayor Cook welcomed Rebecca Clothier as Director of Financial Services to the Lambton Shores team.  Mayor Cook acknowledged outgoing Director of Financial Services Janet Ferguson and thanked her for her 30 years of service to the municipality.

  
  

4.

Approval of Agenda

• 24-1203-02
  Moved by: Councillor Maguire
  Seconded by: Deputy Mayor Sageman

  THAT the December 3, 2024 Council Meeting Agenda be approved as amended.

  Carried

  Item 14 - Closed Session

  
  

5.

Adoption of Minutes of Previous Council Meeting

• 24-1203-03
  Moved by: Councillor Scott
  Seconded by: Councillor Marsh

  THAT the minutes of the November 12, 2024 Council Meeting be adopted as presented.

  Carried

6.

Councillor Reports

Members of Council reported on items of interest to the community.

7.

Statutory Public Meetings

• 24-1203-04
  Moved by: Councillor Scott
  Seconded by: Councillor Wilcox

  THAT the Council Meeting adjourn at 7:06 pm for a Public Meeting held under the Planning Act.

  Carried

7.1

OPA and ZBA - 88 King St. East, Forest - Delmart Holdings Agent: Zelinka Priamo Ltd.

Taylor Whitney of Zelinka Priamo Ltd., agent for the applicant was present for the public meeting.  She stated that the applicant has concerns relating to the County request for the relocation of the access off Townsend Line but understand this will be addressed during site plan.

Jim Hansen of 6820 Proof Line stated that he believes a retail store should be permissible in the C2 Highway Corridor zone. Mr. Hansen had concerns with the privacy fence in lieu of a planting strip could be visually unpleasing particularly if the applicant allowed advertising signs to be posted on it.

The Clerk stated that no additional correspondence was received for this application.

• 24-1203-05
  Moved by: Councillor Scott
  Seconded by: Councillor Dodge

  THAT the Public Meeting close and the regular Council Meeting reconvene at 7:16 pm.

  Carried

8.

Presentations

There were no presentations on December 3, 2024.

9.

Delegations

There were no delegations on December 3, 2024.

10.

Consideration of Correspondence, Petitions, Committee Minutes and Staff Reports

10.1

Committee of Adjustment Decisions - November 27, 2024

Having declared a pecuniary interest, Councillor Maguire did not participate in the discussion or the vote on this item.

• 24-1203-06
  Moved by: Deputy Mayor Sageman
  Seconded by: Councillor Scott

  THAT Item 10.1 of the Agenda be received.

  Carried

PLANNING

10.2

Report PL 33-2024 - OPA & ZBA – 6324, 6330, and 6332 Townsend Line and 88 King St East – Delmart Holdings (Agent: Zelinka Priamo Ltd.)

• 24-1203-07
  Moved by: Councillor Dodge
  Seconded by: Councillor Ferguson

  THAT Report PL 33-2024, relating to Official Plan and Zoning By-Law Amendment Applications, submitted by Delmart Holdings, be received;

  THAT Official Plan Amendment Application OPA-04-2024, submitted by Delmart Holdings, requesting an amendment to the Lambton Shores Official Plan to permit retail stores, including a retail store under 500m² in floor area on lands identified as 6324-6332 Townsend Line and 88 King St East, be approved;

  THAT Zoning By-Law Amendment Application Z-18-2024, submitted by Delmart Holdings, requesting an amendment to Zoning By-Law 1 of 2003 to rezone lands identified as 6324-6332 Townsend Line and 88 King St East to permit retail stores and to allow a fence in lieu of a planting strip, be approved, subject to inclusion of minimum floor area provisions;

  THAT By-Law 95 of 2024 to adopt Amendment No. 12 to the Lambton Shores Official Plan be approved; and

  THAT By-Law 94 of 2024 to implement the zoning by-law amendment be approved.

  Carried

10.3

Report PL 34-2024 - Site Plan Approval - 9 Tattersall Lane, Grand Bend – Rice Development Company Inc (Agent: McCann Redi-Mix)

• 24-1203-08
  Moved by: Deputy Mayor Sageman
  Seconded by: Councillor Baillie

  THAT Report PL 34-2024, relating to a Site Plan Approval Application, submitted by McCann Redi-Mix, respecting 9 Tattersall Lane, Grand Bend, be received;

  THAT By-Law 93 of 2024 being a by-law to authorize the execution of a site plan agreement with McCann Developments Inc. be approved.

  Carried

COMMUNITY SERVICES

10.4

Report DCS 25-2024 - Marina Prop Washing Contract

• 24-1203-09
  Moved by: Councillor Maguire
  Seconded by: Councillor Wilcox

  THAT Report DCS 25-2024 regarding the Marina Prop Washing Contract be received.

  Carried

10.5

Report DCS 26-2024 - Rotary Club of Grand Bend Donation for Accessibility Improvements

• 24-1203-10
  Moved by: Councillor Baillie
  Seconded by: Councillor Ferguson

  THAT Report DCS 26-2024 regarding the “Donation from the Rotary Club of Grand Bend for Accessibility Improvements” be received;

  THAT the Municipality accepts the donation from the Rotary Club of Grand Bend of the Mobi-Mats, Mobi-Chair, and Mobi-Deck through Corona Canada’s Accessing Paradise Promotion.

  Carried

PUBLIC WORKS

10.6

Report DPW 25-2024 - Stop Signs in West Bosanquet

• 24-1203-11
  Moved by: Councillor Scott
  Seconded by: Councillor Dodge

  THAT Report DPW 25-2024 regarding new stop signs in West Bosanquet be received; and

  THAT the installation of the new stop signs be approved.

  Carried

FINANCE

10.7

Report TR 25-2024 - FCM GMF Grant and Loan – Administration Office

• 24-1203-12
  Moved by: Councillor Scott
  Seconded by: Councillor Maguire

  THAT Report TR-25-2024 regarding the FCM GMF Grant and Loan for the Administration Office be received; and

  THAT the additional funds be allocated from the 2024 Operating Budget; and

  THAT the By-Law 92-2024 be approved.

  Carried

10.8

Report TR 26-2024 - Asset Management Update

• 24-1203-13
  Moved by: Councillor Marsh
  Seconded by: Councillor Ferguson

  THAT Report TR-26-2024 regarding Asset Management be received.

  Carried

10.9

Report TR 27-2024 - 2025 Pre-Budget Survey

• 24-1203-14
  Moved by: Councillor Wilcox
  Seconded by: Councillor Maguire

  THAT Report TR 27-2024 regarding a 2025 pre-budget survey be received.

  Carried
• 24-1203-15
  Moved by: Councillor Dodge
  Seconded by: Councillor Baillie

  THAT the budget survey in its present form be discontinued; and

  THAT staff consider a different method of engaging the public in the budget process for 2026.

  Carried

10.10

Report TR 28-2024 - EV ChargeON Grant

• 24-1203-16
  Moved by: Councillor Scott
  Seconded by: Deputy Mayor Sageman

  THAT Report TR 28-2024 regarding EV ChargeON Grant be received; and

  THAT the installation of two (2) Level 3 fast charger ports at the Grand Bend Ontario Street Parking Lot be supported; and

  THAT the CAO be authorized to sign the EV ChargeON Letter of Agreement for the approved funding.

  Carried

CORPORATE

10.11

Report CL 24-2024 - Pinehill Cemetery

• 24-1203-17
  Moved by: Councillor Wilcox
  Seconded by: Councillor Scott

  THAT Report CL 24-2024 “Pinehill Cemetery” be received; and

  THAT staff proceed with negotiations with the United Church of Canada for the mutual transfer of the Pinehill Cemetery; and

  THAT draft 2025 budget include an additional $ 71,000 for expenses relating to the operation of the Pinehill Cemetery.

  Carried

11.

Notice of Motion

None.

12.

Emergent Issues

None.

13.

By-laws 

13.1

By-Law 91-2024 - Erecting Stop Signs

13.2

By-Law 92-2024 - Authorize Borrowing - FCM

13.3

By-Law 93-2024 - Authorize Site Plan Agreement - McCann Developments - 9 Tattersall Lane

13.4

By-Law 94-2024 - ZBA - Delmart Holding - Townsend Line & King Street

13.5

By-Law 95-2024 - OPA - Delmart - Townsend Line & King St.

13.6

By-Law 96-2025 - Appoint Treasurer

13.7

By-Law 97-2024 - Confirming

• 24-1203-18
  Moved by: Councillor Dodge
  Seconded by: Councillor Ferguson

  THAT By-laws 91-2024 through 97-2024 be read a first, second and third time, passed and signed by the Mayor and Clerk.

  Carried

14.

Closed Session

• 24-1203-19
  Moved by: Deputy Mayor Sageman
  Seconded by: Councillor Wilcox

  THAT Council move into Closed Session at 8:08 pm to discuss a matter under the Municipal Act, Section 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees.

  Carried
• Moved by: Councillor Scott
  Seconded by: Councillor Ferguson

  THAT Closed Session adjourn and regular Council reconvene at 8:37 pm.

  Carried

15.

Adjournment

• 24-1203-20
  Moved by: Councillor Ferguson
  Seconded by: Councillor Scott

  THAT the December 3, 2024 Council Meeting adjourn at 8:38 pm.

  Carried