COUNCIL MEETING MINUTES

Meeting #:

18-2023

Date:

Tuesday, December 19, 2023 at 7:00 P.m. - 10:00 P.m.

Location:

Lambton Shores Municipal Office, Northville

Members Present:

• Mayor Cook, 
• Deputy Mayor Sageman, 
• Councillors Baillie, 
• Maguire, 
• Scott, 
• Dodge, 
• Ferguson, 
• and Wilcox 

Members Absent:

• Marsh 

Staff Present:

• Steve McAuley - Chief Administrative Officer, 
• Stephanie Troyer-Boyd - Director of Corporate Services, 
• Janet Ferguson - Director of Financial Services, 
• Ashley Farr - Director of Community Services, 
• Nick Verhoeven - Director of Public Works, 
• Will Nywening - Planner, 
• and Ken Bulgin - Planner 

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1.

Call to Order

Mayor Cook called the meeting to order at 7:00 pm.

2.

Declaration of Pecuniary Interest

Councillor Baillie - Item 9.10 - Community Vibrancy Fund Requests - Small Projects - has submitted a grant application to the program.

3.

Approval of Agenda

• 23-1219-01
  Moved by: Councillor Scott
  Seconded by: Councillor Maguire

  THAT the December 19, 2023 Council Meeting Agenda be approved as amended.

  Carried

  Add:

  Resolution 13.8 - Transfer of Property to Municipality

  Resolution 13.9 - Emergency Preparedness Grant 

  Closed Session - Item 12 

  
  

4.

Adoption of Minutes of Previous Council Meeting

• 23-1219-02
  Moved by: Councillor Ferguson
  Seconded by: Deputy Mayor Sageman

  THAT the minutes of the November 28, 2023 Council Meeting be adopted as presented.

  Carried

5.

Councillor Reports

Members of Council reported on items of interest to the community.

6.

Statutory Public Meetings

6.1

ZBA Z12-2023 - Adam Brebner - 125 King St., Thedford

• 23-1219-03
  Moved by: Councillor Scott
  Seconded by: Councillor Maguire

  THAT the Council Meeting adjourn at 7:03 pm for a Public Meeting held under the Planning Act.

  Carried

  Clerk, Stephanie Troyer-Boyd, introduced the application and explained the purpose of the public meeting.  She noted that the application is to change the existing zoning of “Residential-1 (R1) Zone” to a site specific R1 Zone Exception, permitting a Day Nursery.

  Kari Brebner, spouse of the applicant, was present for the meeting and stated that the purpose of the application was to convert the existing building to a day nursery.

  The Clerk reported that there was no correspondence received for this application.

  There were no members of the public in attendance wishing to speak to the application.

  
  
• 23-1219-04
  Moved by: Councillor Maguire
  Seconded by: Councillor Scott

  THAT the Public Meeting close and the regular Council Meeting reconvene at 7:07 pm.

  Carried

7.

Presentations

7.1

Large Vibrancy Request - Paint Ontario

8.

Delegations

John O'Handley was in attendance to speak to Correspondence Item 9.2.

9.

Consideration of Correspondence, Petitions, Committee Minutes and Staff Reports

9.1

Watson & Associates Economists Ltd. - Heritage, Infrastructure and Cultural Policy on Bill 134

9.2

Correspondence - J. O'Handley and R. McIntosh

9.3

Correspondence - Residents of South MacNab St., Forest

9.4

Committee of Adjustment Decisions - December 13, 2023

• 23-1219-05
  Moved by: Councillor Maguire
  Seconded by: Councillor Baillie

  THAT Items # 9.1, 9.3 and 9.4 of the Agenda be received.

  Carried
• 23-1219-06
  Moved by: Councillor Scott
  Seconded by: Councillor Wilcox

  THAT staff prepare a report on Agenda Item 9.2 - Gill Road and Hwy 81 Intersection.

  Carried

PLANNING

9.5

Report PL 30-2023 - ZBA Application ZO-12/2023 – 125 King St, Thedford – Adam Brebner

• 23-1219-07
  Moved by: Councillor Wilcox
  Seconded by: Councillor Maguire

  THAT Report PL 30-2023, relating to a Zoning By-Law Amendment Application submitted by Adam Brebner, be received;

  THAT ZBA Application ZO-12/2023, submitted by Adam Brebner, requesting an amendment to Zoning By-Law 1 of 2003 to rezone 125 King St, Thedford, to permit a day nursery, be approved; and

  THAT By-Law 88 of 2023 be approved.

  Carried

9.6

Report PL 31-2023 - Community Improvement Plan

• 23-1219-08
  Moved by: Councillor Dodge
  Seconded by: Councillor Ferguson

  THAT Report PL 31-2023, relating to the adoption of a Community Improvement Plan, be received;

  THAT the entire Municipality of Lambton Shores be designated as a Community Improvement Project Area pursuant to Section 28(2) of the Planning Act;

  THAT implementing By-Law 89 of 2023 be approved;

  THAT the Community Improvement Plan created with NPG Planning Solutions, dated December 19, 2023, be adopted pursuant to Section 28(4) of the Planning Act; and

  THAT implementing By-Law 90 of 2023 be approved.

  Carried

ADMINISTRATION 

9.7

Report CAO 22-2023 - Cost Apportioning Memorandum of Understanding - SCRCA

• 23-1219-09
  Moved by: Councillor Scott
  Seconded by: Councillor Maguire

  THAT Report CAO 22-2023 regarding the Cost Apportioning Memorandum of Understanding with St. Clair Region Conservation Authority be received; and

  THAT the Cost Apportioning Memorandum of Understanding with the St. Clair Region Conservation Authority be approved; and

  THAT the Mayor and Clerk be authorized to sign all necessary documents.

  Carried

COMMUNITY SERVICES

9.8

Report DCS 33-2023 - YMCA Agreement

• 23-1219-10
  Moved by: Councillor Ferguson
  Seconded by: Deputy Mayor Sageman

  THAT Report DCS 33-2023 regarding the “YMCA Agreement” be received; and

  THAT the agreement with the YMCA of Southwestern Ontario for the operation of the Suncor Wellness Centre located at the Shores Recreation Centre be approved; and

  THAT the By-Law authorizing the Mayor and Clerk to sign the agreement be approved.

  Carried

9.9

Report DCS 34-2023 - Community Vibrancy Fund Large Projects

• 23-1219-11
  Moved by: Councillor Maguire
  Seconded by: Councillor Wilcox

  THAT Report DCS 34-2023 regarding the “Community Vibrancy Fund Large Projects” be received for information.

  Carried

9.10

Report DCS 35-2023 - Community Vibrancy Fund Requests Small Projects

Having declared a pecuniary interest, Councillor Baillie did not discuss or vote on this matter.

• 23-1219-12
  Moved by: Councillor Scott
  Seconded by: Councillor Maguire

  THAT Report DCS 35-2023 regarding the “Community Vibrancy Fund Requests Small Projects” be received; and

  THAT the eight (8) eligible applications received from Centre Ipperwash Community Association, Forest Lawn Bowling Club, Grand Bend Art Centre, Grand Bend Studio Tour, Kiwanis Club of Forest, Lambton Shores Nature Trails, Forest Legion (RCL Branch 176) and Grand Bend Legion (RCL Branch 498) be approved for a total funding commitment of $36,561.85.

  Carried
• 23-1219-13
  Moved by: Councillor Maguire
  Seconded by: Councillor Ferguson

  THAT approve the request from Forest Fritter Friends for the requested amount of $8,575.00.

   

  Carried
• 23-1219-14
  Moved by: Councillor Dodge
  Seconded by: Councillor Scott

  THAT approve the submission from the West Coast Lions Club for the requested amount of $9,900.00.

  Carried
• 23-1219-15
  Moved by: Deputy Mayor Sageman
  Seconded by: Councillor Maguire

  THAT a segregated Reserve Fund be created with $1,135,450.00 from the Vibrancy Reserve Fund for funding the small vibrancy projects.

  Carried
• 23-1219-16
  Moved by: Councillor Ferguson
  Seconded by: Councillor Scott

  THAT 50% of the annual amount received from Nextera be allocated to the segregated fund.

  Carried

  Councillor Baillie returned to the meeting.

  
  

FINANCE

9.11

Report TR 32-2023 - 2023 Supplemental Tax Billings and Write offs

• 23-1219-17
  Moved by: Councillor Wilcox
  Seconded by: Councillor Ferguson

  THAT Report TR 32-2023 regarding the 2023 Supplemental Tax Billings and Write offs be approved.

  Carried

9.12

Report TR 33-2023 - Asset Retirement Obligation Policy

• 23-1219-18
  Moved by: Councillor Dodge
  Seconded by: Councillor Baillie

  THAT Report TR 33-2023 regarding an Asset Retirement Obligation Policy be received; and

  THAT the Asset Retirement Obligation Policy be approved.

  Carried

9.13

Report TR 35/2023 - Experience Ontario Grant Application

• 23-1219-19
  Moved by: Councillor Wilcox
  Seconded by: Deputy Mayor Sageman

  THAT Report TR 35-2023 regarding an application to the Experience Ontario Grant program on behalf of the Grand Bend Canada Day be received; and

  THAT staff be authorized to submit an application to the Experience Ontario Grant program on behalf of the Grand Bend Canada Day Committee.

  Carried

CORPORATE

9.14

Report CL 18-2023 - 2024 Fees and Charges By-Law

• 23-1219-20
  Moved by: Councillor Baillie
  Seconded by: Councillor Ferguson

  THAT Report CL 18-2023 “2024 Fees and Charges By-Law” be received; and

  THAT the 2024 Fees and Charges By-Law be approved.

  Carried

9.15

Report CL 19-2023 - Wakefield Drain Update

• 23-1219-21
  Moved by: Councillor Dodge
  Seconded by: Deputy Mayor Sageman

  THAT Report CL 19-2023 “Wakefield Drain Update” be received; and

  THAT Spriet Associates be notified of the additional petitioners to be included in the drainage area for the Wakefield Drain originally submitted by the Municipality.

  Carried

10.

Notice of Motion

None.

11.

Emergent Issues

None.

12.

Closed Session

• 23-1219-22
  Moved by: Councillor Ferguson
  Seconded by: Councillor Maguire

  THAT Council move into Closed Session at 8:07 pm to discuss matters under the Municipal Act, Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board.

  Carried
• Moved by: Councillor Maguire
  Seconded by: Councillor Wilcox

  THAT Closed Session adjourn and Regular Council resume at 8:21 pm.

  Carried
• 23-1219-23
  Moved by: Councillor Scott
  Seconded by: Councillor Maguire

  THAT the Mayor and Clerk be authorized to execute the Agreement of Purchase and Sale for the property described as Part 1, Plan 25R-11323 for the purchase price of $82,000.00; and

  THAT By-Law 92-2023 be approved.

   

  Carried

13.

By-laws and Resolutions

13.1

By-Law 85-2023 - Assumption - Phibbs, Hennessy and Leneve Street

13.2

By-Law 86-2023 - 2024 Fees and Charges

13.3

By-Law 87-2023 - YMCA Agreement

13.4

By-Law 88-2023 - ZBA - Brebner

13.5

By-Law 89-2023 - Community Improvement Project Area

13.6

By-Law 90-2023 - Community Improvement Plan Adoption

13.7

By-Law 91-2023 - Confirming

• 23-1219-24
  Moved by: Councillor Dodge
  Seconded by: Councillor Maguire

  THAT By-laws 85-2023 through 92-2023 be read a first, second and third time, passed and signed by the Mayor and Clerk.

  Carried

13.8

Resolution 23-1219- - Transfer of Property to Municipality

• 23-1219-25
  Moved by: Councillor Scott
  Seconded by: Councillor Ferguson

  THAT property described as Part 32 Plan 25R-2873 be transferred from 2550864 Ontario Limited to the Municipality; and

  THAT the Mayor and Clerk be authorized to execute any necessary documents to facilitate the transfer.

  Carried

13.9

Resolution 23-1219-  - Emergency Preparedness Grant

• 23-1219-26
  Moved by: Councillor Scott
  Seconded by: Councillor Maguire

  THAT Janet Ferguson, Director of Financial Services be authorized to execute an agreement with the Province of Ontario for the Community Emergency Preparedness Grant.

  Carried

13.10

By-Law 92-2023 - Purchase Agreement with Hough

14.

Adjournment

• 23-1219-27
  Moved by: Councillor Ferguson
  Seconded by: Councillor Scott

  THAT the December 19, 2023 Council Meeting adjourn at 8:25 pm.

  Carried