COUNCIL MEETING MINUTES

Meeting #:

08-2024

Date:

Tuesday, May 14, 2024 at 7:00 P.m. - 9:00 P.m.

Location:

Lambton Shores Municipal Office, Northville

Members Present:

• Mayor Cook, 
• Deputy Mayor Sageman, 
• Councillors Baillie, 
• Maguire, 
• Dodge, 
• Ferguson, 
• Marsh, 
• and Wilcox 

Members Absent:

• Scott 

Staff Present:

• Steve McAuley - Chief Administrative Officer, 
• Stephanie Troyer-Boyd - Director of Corporate Services, 
• Janet Ferguson - Director of Financial Services, 
• Ashley Farr - Director of Community Services, 
• Nick Verhoeven - Director of Public Works, 
• and Will Nywening - Planner 

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1.

Call to Order

Mayor Cook called the meeting to order at 7:00 pm

2.

Declaration of Pecuniary Interest

None were declared on May 14, 2024.

3.

Approval of Agenda

• 24-0514-01
  Moved by: Councillor Maguire
  Seconded by: Councillor Marsh

  THAT the May 14, 2024 Council Meeting Agenda be approved as presented.

  Carried

4.

Closed Session

There was no Closed Session on May 14, 2024.

5.

Adoption of Minutes of Previous Council Meeting

• 24-0514-02
  Moved by: Councillor Ferguson
  Seconded by: Councillor Maguire

  THAT the minutes of the April 30, 2024 Council Meeting be adopted as presented.

  Carried

6.

Councillor Reports

Members of Council reported on items of interest to the community.

7.

Statutory Public Meetings

7.1

ZBA ZO-07-2024 - 9967 Lakeshore Road - David Kraft and Valerie McLeod

• 24-0514-03
  Moved by: Councillor Ferguson
  Seconded by: Councillor Dodge

  THAT the Council Meeting adjourn at 7:05  pm for a Public Meeting under the Planning Act.

  Carried

  David Kraft and Valerie McLeod were present for the meeting.

  No correspondence.

  No public wishing to speak to the application.

   

  
  
• 24-0514-04
  Moved by: Councillor Marsh
  Seconded by: Councillor Dodge

  THAT the Public meeting close and the regular Council Meeting reconvene at 7:08 pm.

  Carried

8.

Presentations

There were no delegations on May 14, 2024.

9.

Delegations

Cory Brekelmans - Item 10.8 - Request to Purchase Municipal Property

10.

Consideration of Correspondence, Petitions, Committee Minutes and Staff Reports

10.1

Committee of Adjustment Decisions - April 24, 2024

• 24-0514-05
  Moved by: Deputy Mayor Sageman
  Seconded by: Councillor Dodge

  THAT Correspondence Item 10.1 of the Agenda be received.

  Carried

PLANNING

10.2

Report PL 10-2024 - Bill 185, the 2024 Provincial Planning Statement

• 24-0514-06
  Moved by: Councillor Dodge
  Seconded by: Deputy Mayor Sageman

  THAT Report PL 10-2023 regarding Bill 134, proposed Bill 185, and the draft 2024 Provincial Planning Statement be received.

  Carried

10.3

Report PL 13-2024 - ZBA ZO-07/2024 - Kraft & McLeod - 9967 Lakeshore Road

• 24-0514-07
  Moved by: Councillor Wilcox
  Seconded by: Councillor Dodge

  THAT Report PL 13-2024, relating to a Zoning By-Law Amendment Application, submitted by David Kraft and Valerie McLeod be received;

  THAT Zoning By-Law Amendment Application ZO-07/2024 submitted by David Kraft and Valerie McLeod requesting an amendment to Zoning By-Law 1 of 2003 to rezone 9967 Lakeshore Road to a Commercial Zone to permit a Building and Contracting Establishment, be approved;

  THAT By-Law 41 of 2024 be given first and second reading; and

  THAT third reading and final passing of implementing By-Law 41 of 2024 be deferred until the owners have entered into a site plan agreement with the municipality.

  Carried

COMMUNITY SERVICES

10.4

Report DCS 17-2024 - Coverall Building Tender Award - 9575 Port Franks Road

• 24-0514-08
  Moved by: Councillor Dodge
  Seconded by: Councillor Ferguson

  THAT Report DCS 17-2024 regarding the Tender award for the 9575 Port Franks Road – Coverall Building project be received;

  THAT the Tender received from Britespan Building Systems of Ontario Inc. for the submitted price of $269,944.57 including HST be accepted;

  THAT the tender received from McCann Redi-Mix Inc. for the submitted price of $96,044.35 including HST be accepted; and

  THAT the Mayor and Clerk be authorized to execute any contract or other documents.

  Carried

10.5

Report DCS 18-2024 - Legacy Recreation Centre Concession Operating Agreement

• 24-0514-09
  Moved by: Councillor Maguire
  Seconded by: Deputy Mayor Sageman

  THAT Report DCS 18-2024 regarding the “Legacy Recreation Centre Concession Operating Agreement” be received; and

  THAT the agreement between the Municipality and the Thedford Optimist Club for the Legacy Recreation Centre Concession operations be approved for a three-year term; and

  THAT the by-law authorizing the execution of the agreement be approved.

  Carried

PUBLIC WORKS

10.6

Report DPW 12-2024 - 2024 Capital Budget – George Street – Gabion Wall Tender Award

• 24-0514-10
  Moved by: Councillor Dodge
  Seconded by: Councillor Marsh

  THAT Report DPW 12-2024 regarding the tender award for the 2024 George Street – Gabion Wall Replacement Tender be received; and

  THAT the tender from Van Bree Drainage and Bulldozing Limited in the amount of $144,866.10 excluding HST, ($147,415.74 Net HST), for the George Street – Gabion Wall Tender be accepted; and

  THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

  Carried

FINANCE

10.7

Report TR-2024 - 2024 Tax Rates

• 24-0514-11
  Moved by: Councillor Dodge
  Seconded by: Councillor Ferguson

  THAT Report TR 12-2024 regarding the 2024 tax rates be received; and

  THAT the by-law establishing the 2024 Tax Rates be approved.

  Carried

CORPORATE

10.8

Report CL 10-2024 - Request to Purchase Municipal Property

• 24-0514-12
  Moved by: Councillor Wilcox
  Seconded by: Councillor Maguire

  THAT Report CL 10-2024 – Request to Purchase Municipal Property be received; and

  THAT the parcel of land described as Part 1 RPlan 25R11410 be declared surplus to the needs of the municipality; and

  THAT land described as Part 1 RPlan 25R11410 be sold directly to the abutting landowner at 50 Main Street West, Grand Bend in the amount of $ 298,000; and

  THAT the Mayor and Clerk be authorized to execute any documents relating to the sale.

  Carried

10.9

Report CL 11-2024 - Appointment of Engineer – Tulpin Drain

• 24-0514-13
  Moved by: Councillor Dodge
  Seconded by: Deputy Mayor Sageman

  THAT CL 11-2024 regarding the Appointment of Engineer for the Tulpin Drain be received; and

  THAT staff be directed to proceed with notification to the Ausable Bayfield Conservation Authority and Ontario Ministry of Agriculture, Food and Rural Affairs; and

  THAT GEI Consultants Canada Ltd. be appointed to complete the required engineer’s report after the 30 day notice period has expired and no comments have been received.

  Carried

10.10

Report CL 12-2024 - Hawkers and Peddlers By-Law

• 24-0514-14
  Moved by: Councillor Baillie
  Seconded by: Councillor Marsh

  THAT CL 12-2024 regarding the Hawkers and Peddlers By-Law be received; and

  THAT By-Law 39 of 2024 be approved as amended.

  Carried

ADMINISTRATION

10.11

Report CAO 05-2024 - Pride Flag Request

• 24-0514-15
  Moved by: Councillor Wilcox
  Seconded by: Deputy Mayor Sageman

  THAT Report CAO 05-2024 regarding the “Pride Flag Request” be received; and

  THAT the Pride Flag be flown for the month of June on Municipal flag poles located at the Shores Recreation Centre, the Legacy Recreation Centre and the Lambton Shores Administration Building.

  Carried

11.

Notice of Motion

12.

Emergent Issues

13.

By-Laws 

13.1

By-Law 38-2024 - Authorize Agreement with 2630652 Ontario Inc. - Biddulph St. Road Allowance

13.2

By-Law 39-2024 - Hawkers and Pedlars

13.3

By-Law 40-2024 - Set the Municipal Tax Rate

13.4

By-Law 41-2024 - ZBA - 9967 Lakeshore Road - Kraft & McLeod

13.5

By-Law 42-2024 - Authorize Agreement - Thedford Optimist Club - Legacy Concession Operation

13.6

By-Law 43-2024 - Confirming

By-Law 38-2024 was removed

• 24-0514-16
  Moved by: Councillor Dodge
  Seconded by: Deputy Mayor Sageman

  THAT By-Law 41-2024 be read a first and second time; and

  THAT By-Law 39-2024, as amended, be read a first, second and third time, passed and signed by the Mayor and Clerk.

  THAT By-Laws 40-2024, 42-2024 and 43-2024 be read a first, second and third time, passed and signed by the Mayor and Clerk.

  Carried

14.

Adjournment

• 24-0514-17
  Moved by: Councillor Ferguson
  Seconded by: Councillor Maguire

  THAT the May 14, 2024 Council Meeting adjourn at 7:30 pm.

  Carried