COUNCIL MEETING
AGENDA

Meeting #:

05-2025

Date:

Tuesday, March 18, 2025

Time:

7:00 P.m. - 9:00 P.m.

Location:

Lambton Shores Municipal Office, Northville

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1.

Call to Order

2.

Declaration of Pecuniary Interest

3.

Approval of Agenda

• RECOMMENDATION:

  THAT the March 18, 2025 Council Meeting Agenda be approved.

4.

Closed Session

There is no Closed Session scheduled.

5.

Adoption of Minutes of Previous Council Meeting

• RECOMMENDATION:

  THAT the minutes of the February 25, 2025 Council Meeting and the March 6, 2025 Special Council Meeting be approved.

6.

Councillor Reports

7.

Statutory Public Meetings

• RECOMMENDATION:

  THAT the Council Meeting adjourn at 7:10 pm for Public Meetings held under the Planning Act.

7.1

ZBA Z02-2025 - Brandon Desrochers - 9820 Lakeshore Road

7.2

ZBA Z03-2025 - Westland Holdings GB Inc. - 10023 Lakeshore Road

7.3

ZBA Z04-2025 - Joseph and Tracy Brophy - 8552 Vance Drive

• RECOMMENDATION:

  THAT the Public Meetings close and regular Council Meeting reconvene at 7:30 pm.

8.

Presentations

There are no Presentations scheduled.

9.

Delegations

10.

Consideration of Correspondence, Petitions, Committee Minutes and Staff Reports

10.1

Huron Shores Area Transit - Annual Report 2024

10.2

Lambton Shores Accessibility Advisory Committee Minutes

• RECOMMENDATION:

  THAT Items 10.1 and 10.2 of the Agenda be received.

PLANNING

10.3

Report PL 06-2025 - ZBA Application Z02-2025 – 9820 Lakeshore Road – Brandon Desrochers

• RECOMMENDATION:

  THAT Report PL 06-2025, relating to a Zoning By-Law Amendment Application, submitted by Brandon Desrochers, be received;

  THAT Zoning By-Law Amendment Application Z02-2025, requesting an amendment to Zoning By-Law 1 of 2003 to rezone portions of 9820 Lakeshore Road to permit a Residential 6 (R6) Zone permitting a single dwelling residence and building and contracting establishment, be denied; and

  THAT amending By-Law 17 of 2025 instead be passed, rezoning portions of the property to a site-specific zone permitting a single detached dwelling and detached accessory buildings in a front yard and rezoning the balance of the property to a conservation zone.

10.4

Report PL 07-2025 - ZBA ZO-03/2025 – 10023 Lakeshore Road, Lambton Shores – Westland Holdings GB Inc. (Agent: Agri-Urban Buildings Inc.)

• RECOMMENDATION:

  THAT Report PL 07-2025, relating to a Zoning By-Law Amendment Application, submitted by Westland Holdings GB Inc. be received;

  THAT Zoning By-Law Amendment Application ZO-03/2025 submitted by Westland Holdings GB Inc. requesting an amendment to Zoning By-Law 1 of 2003 to amend the C5-2 zone on the lands known as 10023 Lakeshore Road, be approved; and

  THAT By-Law 18 of 2025 be approved.

10.5

Report PL 08-2025 - ZBA ZO-04/2025 - 8552 Vance Drive – Joseph & Tracy Brophy

• RECOMMENDATION:

  THAT Report PL 08-2025, relating to a Zoning By-Law Amendment Application, submitted by Joseph & Tracy Brophy be received;

  THAT Zoning By-Law Amendment Application ZO-04/2025 submitted by Joseph & Tracy Brophy requesting an amendment to Zoning By-Law 1 of 2003 for a site-specific rezoning to permit a secondary dwelling unit in a detached building and a maximum lot coverage for accessory buildings of 122.63 m² (1320 ft²) on the lands known as 8552 Vance Drive, be approved; and

  THAT By-Law 19 of 2025 be approved.

10.6

Report PL 09-2025 - Temporary Use Agreement – 8651 Goosemarsh Line - Kevin Kwarciak and Ryan Martin

• RECOMMENDATION:

  THAT Report PL 09-2025 relating to a request to temporarily have two dwellings on a property be received;

  THAT the request by Kevin Kwarciak and Ryan Martin, to permit the occupancy of an existing dwelling during the construction of a new single detached dwelling on lands known as 8651 Goosemarsh Line, Lambton Shores, be approved; and

  THAT By-Law 20 of 2025 to authorize execution of an agreement with Kevin Kwarciak and Ryan Martin be approved.

COMMUNITY SERVICES

10.7

Report DCS 09-2025 - Shores Recreation Centre Cooling Tower Tender Award

• RECOMMENDATION:

  THAT Report DCS 09-2025 regarding the “Shores Recreation Centre Cooling Tower Tender Award” be received; and

  THAT the Tender received from Cimco Refrigeration in the amount of $91,994.60 net of refundable HST for the supply and installation of a cooling tower for the Shores Recreation Centre be accepted; and

  THAT the Mayor and Clerk be authorized to execute any contract documents.

10.8

Report DCS 10-2025 - Community Services Tractor Replacement

• RECOMMENDATION:

  THAT Report DCS 10-2025 regarding the “Community Services Tractor Replacement” be received; and

  THAT additional funds in an amount of $ 6,000 for the purchase of the tractor be funded from the Rolling Stock Reserve Fund.

• RECOMMENDATION:

  THAT staff prepare a report on the municipality's purchasing policy which recognizes issues relating to the current economic instabilities.

PUBLIC WORKS

10.9

Report DPW 06-2025 - Tar and Chip Resurfacing Tender Award

• RECOMMENDATION:

  THAT Report DPW 06-2025 regarding the tender award for the 2025 Tar and Chip Resurfacing Tender be received; and

  THAT the tender from Cornell Construction Limited in the amount of $226,583.75 excluding HST, ($230,571.62 Net HST), for the 2025 Tar and Chip Resurfacing Tender be accepted; and

  THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

10.10

Report DPW 07-2025 - Forest Stormwater Management Masterplan Proposal Award

• RECOMMENDATION:

  THAT Report DPW 07-2025 regarding the proposal award for the 2025 Forest Stormwater Management Masterplan Proposal Award be received; and

  THAT the proposal from BM Ross and Associates Limited in the amount of $109,556.00 excluding HST, ($111,484.19 Net HST), for the 2025 Forest Stormwater Management Masterplan be accepted; and

  THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

FINANCE

10.11

Report TR 12-2025 - Adoption of Digital Procurement Platform

• RECOMMENDATION:

  THAT Report TR 12-2025 regarding Adoption of Digital Procurement Platform be received; and

  THAT the implementation of Bids &Tenders as the Municipality’s digital procurement platform be approved; and

  THAT that this initiative be funded through the Modernization Reserve Fund.

CORPORATE

10.12

Report CL 06-2025 - Public Engagement with Flashvote

• RECOMMENDATION:

  THAT Report CL 06-2025 “Public Engagement with Flashvote” be received; and

  THAT staff be authorized to engage Flashvote for a 3-year term.

10.13

Report CL 07-2025 - Accessibility Award Initiative

• RECOMMENDATION:

  THAT Report CL 07-2025 regarding Accessibility Award Initiative be received; and

  THAT the request by the Lambton Shores Accessibility Advisory Committee to create a Lambton Shores Accessibility Award be approved; and

  THAT the award criteria be provided to Council for endorsement prior to the launch.

11.

Notice of Motion

There were no Notices of Motion submitted.

12.

Emergent Issues

13.

By-laws 

13.1

By-Law 15-2025 - Amend Fees & Charges By-Law

13.2

By-Law 16-2025 - Authorize Agreements with Extreme Water Sports & Grand Bend Parasail

13.3

By-Law 17-2025 - ZBA - 9820 Lakeshore Road

13.4

By-Law 18-2025 - ZBA - 10023 Lakeshore Road

13.5

By-Law 19-2025 - ZBA - 8552 Vance Drive

13.6

By-Law 20-2025 - Temporary Use Agreement - 8651 Goosemarsh Line

13.7

By-Law 21-2025 - Amend Appointment By-Law - Forest BIA

13.8

By-Law 22-2025 - Confirming

• RECOMMENDATION:

  THAT By-Laws 15-2025 through 22-2025 be read a first, second and third time, passed and signed by the Mayor and Clerk.

14.

Adjournment

• RECOMMENDATION:

  THAT the March 18, 2025 Council Meeting adjourn at 8:42 pm.