COUNCIL MEETING MINUTES

Meeting #:
05-2025
Date:
-
Location:
Lambton Shores Municipal Office, Northville
Members Present:
  • Mayor Cook, 
  • Deputy Mayor Sageman, 
  • Councillors Baillie, 
  • Maguire, 
  • Scott, 
  • Dodge, 
  • Ferguson, 
  • Marsh, 
  • and Wilcox 
Staff Present:
  • Steve McAuley - Chief Administrative Officer, 
  • Stephanie Troyer-Boyd - Director of Corporate Services, 
  • Rebecca Clothier - Director of Financial Services, 
  • Ashley Farr - Director of Community Services, 
  • Nick Verhoeven - Director of Public Works, 
  • Will Nywening - Planner, 
  • Ken Bulgin - Planner, 
  • and James Marshall - Fire Chief 

Mayor Cook called the meeting to order at 7:04 pm

None were declared on March 18, 2025.

  • 25-0318-01
    Moved by:Councillor Scott
    Seconded by:Councillor Dodge

    THAT the March 18, 2025 Council Meeting Agenda be approved.

    Carried

There was no Closed Session on March 18, 2025.

  • 25-0318-02
    Moved by:Councillor Dodge
    Seconded by:Councillor Ferguson

    THAT the minutes of the February 25, 2025 Council Meeting and the March 6, 2025 Special Council Meeting be approved.

Members of Council reported on items of interest to the community.

  • 25-0318-03
    Moved by:Councillor Scott
    Seconded by:Councillor Maguire

    THAT the Council Meeting adjourn at 7:10 pm for Public Meetings held under the Planning Act.

    Carried

The Clerk presented the proposal stating that the applicant proposes to rezone the property to a residential zone that would permit a residence and building for contracting establishment. It is the intent of the applicant to recognize buildings built without building permits and zoning permissions.

The applicant was present for the meeting.  Mr. Desrochers stated that the application is to have the rezone the property to reflect the current use.

The Clerk stated that correspondence was received from James Corcoran of 9806 Lakeshore Rd. with concerns relating to the size of the proposed contracting establishment, natural heritage of the property, clearing of land without permits, noise and notice requirements.

There were no members of the public in attendance wishing to speak to this application.

The Clerk presented the proposal stating that the applicant proposes to amend the C5-2 zoning provisions to add Farmers Market as a permitted use.

The applicant was present for the meeting and stated that they intend to construct a building which will be available for local farmers to sell their products.  The applicant stated that the market will be open everyday.  The applicant stated that traffic studies have been completed and they have been working with the Ministry of Transportation.

The Clerk stated that no additional correspondence was received.

Stan White at 10001 Lakeshore Road expressed concern with traffic impacts on the busy road, concerned about non-vehicular traffic on the east side of Hwy 21 and the need for turning lanes.  Mr. White stated that he would like to be circulated with the decision.

The Clerk presented the proposal stating that the applicant proposes to rezone the property to permit a secondary dwelling unit in a detached building and a maximum lot coverage for all accessory buildings of 122.63 m2 (1320 ft2).

The applicants, Joseph and Tracy Brophy, were present for the meeting.  They stated that they wish to build a tiny home on the property in addition to a single detached residence.

There were no members of the public in attendance wishing to speak to this application.

The Clerk stated that no additional correspondence was received.

  • 25-0318-04
    Moved by:Councillor Scott
    Seconded by:Councillor Maguire

    THAT the Public Meetings close and regular Council Meeting reconvene at 7:30 pm.

    Carried

There were no presentations scheduled on March 18, 2025.

There were no delegations scheduled.

  • 25-0318-05
    Moved by:Councillor Dodge
    Seconded by:Councillor Baillie

    THAT Items 10.1 and 10.2 of the Agenda be received.

    Carried
PLANNING
  • 25-0318-06
    Moved by:Councillor Baillie
    Seconded by:Councillor Ferguson

    THAT Report PL 06-2025, relating to a Zoning By-Law Amendment Application, submitted by Brandon Desrochers, be received;

    THAT Zoning By-Law Amendment Application Z02-2025, requesting an amendment to Zoning By-Law 1 of 2003 to rezone portions of 9820 Lakeshore Road to permit a Residential 6 (R6) Zone permitting a single dwelling residence and building and contracting establishment, be denied; and

    THAT amending By-Law 17 of 2025 instead be passed, rezoning portions of the property to a site-specific zone permitting a single detached dwelling and detached accessory buildings in a front yard and rezoning the balance of the property to a conservation zone.

    Carried
  • 25-0318-07
    Moved by:Councillor Ferguson
    Seconded by:Councillor Dodge

    THAT Report PL 07-2025, relating to a Zoning By-Law Amendment Application, submitted by Westland Holdings GB Inc. be received;

    THAT Zoning By-Law Amendment Application ZO-03/2025 submitted by Westland Holdings GB Inc. requesting an amendment to Zoning By-Law 1 of 2003 to amend the C5-2 zone on the lands known as 10023 Lakeshore Road, be approved; and

    THAT By-Law 18 of 2025 be approved.

    Carried
  • 25-0318-08
    Moved by:Councillor Wilcox
    Seconded by:Deputy Mayor Sageman

    THAT Report PL 08-2025, relating to a Zoning By-Law Amendment Application, submitted by Joseph & Tracy Brophy be received;

    THAT Zoning By-Law Amendment Application ZO-04/2025 submitted by Joseph & Tracy Brophy requesting an amendment to Zoning By-Law 1 of 2003 for a site-specific rezoning to permit a secondary dwelling unit in a detached building and a maximum lot coverage for accessory buildings of 122.63 m2 (1320 ft2) on the lands known as 8552 Vance Drive, be approved; and

    THAT By-Law 19 of 2025 be approved.

    Carried
  • 25-0318-09
    Moved by:Councillor Wilcox
    Seconded by:Councillor Scott

    THAT Report PL 09-2025 relating to a request to temporarily have two dwellings on a property be received;

    THAT the request by Kevin Kwarciak and Ryan Martin, to permit the occupancy of an existing dwelling during the construction of a new single detached dwelling on lands known as 8651 Goosemarsh Line, Lambton Shores, be approved; and

    THAT By-Law 20 of 2025 to authorize execution of an agreement with Kevin Kwarciak and Ryan Martin be approved.

    Carried
COMMUNITY SERVICES
  • 25-0318-10
    Moved by:Councillor Scott
    Seconded by:Councillor Dodge

    THAT Report DCS 09-2025 regarding the “Shores Recreation Centre Cooling Tower Tender Award” be received; and

    THAT the Tender received from Cimco Refrigeration in the amount of $91,994.60 net of refundable HST for the supply and installation of a cooling tower for the Shores Recreation Centre be accepted; and

    THAT the Mayor and Clerk be authorized to execute any contract documents.

    Carried
  • 25-0318-11
    Moved by:Councillor Dodge
    Seconded by:Councillor Ferguson

    THAT Report DCS 10-2025 regarding the “Community Services Tractor Replacement” be received; and

    THAT additional funds in an amount of $ 6,000 for the purchase of the tractor be funded from the Rolling Stock Reserve Fund.

    Carried
  • 25-0318-12
    Moved by:Councillor Scott
    Seconded by:Councillor Ferguson

    THAT staff prepare a report on the municipality's purchasing policy which recognizes issues relating to the current economic instabilities.

    Carried
PUBLIC WORKS
  • 25-0318-13
    Moved by:Councillor Scott
    Seconded by:Councillor Dodge

    THAT Report DPW 06-2025 regarding the tender award for the 2025 Tar and Chip Resurfacing Tender be received; and

    THAT the tender from Cornell Construction Limited in the amount of $226,583.75 excluding HST, ($230,571.62 Net HST), for the 2025 Tar and Chip Resurfacing Tender be accepted; and

    THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

    Carried
  • 25-0318-14
    Moved by:Deputy Mayor Sageman
    Seconded by:Councillor Wilcox

    THAT Report DPW 07-2025 regarding the proposal award for the 2025 Forest Stormwater Management Masterplan Proposal Award be received; and

    THAT the proposal from BM Ross and Associates Limited in the amount of $109,556.00 excluding HST, ($111,484.19 Net HST), for the 2025 Forest Stormwater Management Masterplan be accepted; and

    THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

    Carried
FINANCE
  • 25-0318-15
    Moved by:Councillor Ferguson
    Seconded by:Deputy Mayor Sageman

    THAT Report TR 12-2025 regarding Adoption of Digital Procurement Platform be received; and

    THAT the implementation of Bids &Tenders as the Municipality’s digital procurement platform be approved; and

    THAT that this initiative be funded through the Modernization Reserve Fund.

    Carried
CORPORATE
  • 25-0318-16
    Moved by:Councillor Wilcox
    Seconded by:Councillor Scott

    THAT Report CL 06-2025 “Public Engagement with Flashvote” be received; and

    THAT staff be authorized to engage Flashvote for a 3-year term.

    Carried
  • 25-0318-17
    Moved by:Councillor Maguire
    Seconded by:Councillor Wilcox

    THAT Report CL 07-2025 regarding Accessibility Award Initiative be received; and

    THAT the request by the Lambton Shores Accessibility Advisory Committee to create a Lambton Shores Accessibility Award be approved; and

    THAT the award criteria be provided to Council for endorsement prior to the launch.

    Carried
  • 25-0318-19
    Moved by:Councillor Ferguson
    Seconded by:Councillor Marsh

    THAT the March 18, 2025 Council Meeting adjourn at 8:42 pm.

    Carried
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