COUNCIL MEETING
AGENDA

Meeting #:

18-2023

Date:

Tuesday, December 19, 2023

Time:

7:00 P.m. - 10:00 P.m.

Location:

Lambton Shores Municipal Office, Northville

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1.

Call to Order

2.

Declaration of Pecuniary Interest

3.

Approval of Agenda

• RECOMMENDATION:

  THAT the December 19, 2023 Council Meeting Agenda be approved as presented.

4.

Closed Session

There is no Closed Session scheduled.

5.

Adoption of Minutes of Previous Council Meeting

• RECOMMENDATION:

  THAT the minutes of the November 28, 2023 Council Meeting be adopted as presented.

6.

Councillor Reports

7.

Statutory Public Meetings

7.1

ZBA Z12-2023 - Adam Brebner - 125 King St., Thedford

• RECOMMENDATION:

  THAT the Council Meeting adjourn at   pm for a Public Meeting held under the Planning Act.

• RECOMMENDATION:

  THAT the Public Meeting close and the regular Council Meeting reconvene at   pm.

8.

Presentations

8.1

Large Vibrancy Request - Paint Ontario

9.

Delegations

10.

Consideration of Correspondence, Petitions, Committee Minutes and Staff Reports

10.1

Watson & Associates Economists Ltd. - Heritage, Infrastructure and Cultural Policy on Bill 134

10.2

Correspondence - J. O'Handley and R. McIntosh

10.3

Committee of Adjustment Decisions - December 13, 2023

• RECOMMENDATION:

  THAT Items # 10.1, 10.2 and 10.3 of the Agenda be received.

PLANNING

10.4

Report PL 30-2023 - ZBA Application ZO-12/2023 – 125 King St, Thedford – Adam Brebner

• RECOMMENDATION:

  THAT Report PL 30-2023, relating to a Zoning By-Law Amendment Application submitted by Adam Brebner, be received;

  THAT ZBA Application ZO-12/2023, submitted by Adam Brebner, requesting an amendment to Zoning By-Law 1 of 2003 to rezone 125 King St, Thedford, to permit a day nursery, be approved; and

  THAT By-Law 88 of 2023 be approved.

10.5

Report PL 31-2023 - Community Improvement Plan

• RECOMMENDATION:

  THAT Report PL 31-2023, relating to the adoption of a Community Improvement Plan, be received;

  THAT the entire Municipality of Lambton Shores be designated as a Community Improvement Project Area pursuant to Section 28(2) of the Planning Act;

  THAT implementing By-Law 89 of 2023 be approved;

  THAT the Community Improvement Plan created with NPG Planning Solutions, dated December 19, 2023, be adopted pursuant to Section 28(4) of the Planning Act; and

  THAT implementing By-Law 90 of 2023 be approved.

ADMINISTRATION 

10.6

Report CAO 22-2023 - Cost Apportioning Memorandum of Understanding - SCRCA

• RECOMMENDATION:

  THAT Report CAO 22-2023 regarding the Cost Apportioning Memorandum of Understanding with St. Clair Region Conservation Authority be received; and

  THAT the Cost Apportioning Memorandum of Understanding with the St. Clair Region Conservation Authority be approved; and

  THAT the Mayor and Clerk be authorized to sign all necessary documents.

COMMUNITY SERVICES

10.7

Report DCS 33-2023 - YMCA Agreement

• RECOMMENDATION:

  THAT Report DCS 33-2023 regarding the “YMCA Agreement” be received; and

  THAT the agreement with the YMCA of Southwestern Ontario for the operation of the Suncor Wellness Centre located at the Shores Recreation Centre be approved; and

  THAT the By-Law authorizing the Mayor and Clerk to sign the agreement be approved.

10.8

Report DCS 34-2023 - Community Vibrancy Fund Large Projects

• RECOMMENDATION:

  THAT Report DCS 34-2023 regarding the “Community Vibrancy Fund Large Projects” be received for information.

10.9

Report DCS 35-2023 - Community Vibrancy Fund Requests Small Projects

• RECOMMENDATION:

  THAT Report DCS 35-2023 regarding the “Community Vibrancy Fund Requests Small Projects” be received; and

  THAT the eight (8) eligible applications received from Centre Ipperwash Community Association, Forest Lawn Bowling Club, Grand Bend Art Centre, Grand Bend Studio Tour, Kiwanis Club of Forest, Lambton Shores Nature Trails, Forest Legion (RCL Branch 176) and Grand Bend Legion (RCL Branch 498) be approved for a total funding commitment of $36,561.85; and

  THAT Council provide direction on the request from Forest Fritter Friends for the requested amount of $8,575.00; and

  THAT Council provide direction on the late submission from the West Coast Lions Club for the requested amount of $9,900.00; and

  THAT a segregated Reserve Fund be created with $1,135,450.00 from the Vibrancy Reserve Fund for funding the small vibrancy projects: and

  THAT 50% of the annual amount received from Nextera be allocated to the segregated fund.

FINANCE

10.10

Report TR 32-2023 - 2023 Supplemental Tax Billings and Write offs

• RECOMMENDATION:

  THAT Report TR 32-2023 regarding the 2023 Supplemental Tax Billings and Write offs be approved.

10.11

Report TR 33-2023 - Asset Retirement Obligation Policy

• RECOMMENDATION:

  THAT Report TR 33-2023 regarding an Asset Retirement Obligation Policy be received; and

  THAT the Asset Retirement Obligation Policy be approved.

10.12

Report TR 35/2023 - Experience Ontario Grant Application

• RECOMMENDATION:

  THAT Report TR 35-2023 regarding an application to the Experience Ontario Grant program on behalf of the Grand Bend Canada Day be received; and

  THAT staff be authorized to submit an application to the Experience Ontario Grant program on behalf of the Grand Bend Canada Day Committee.

CORPORATE

10.13

Report CL 18-2023 - 2024 Fees and Charges By-Law

• RECOMMENDATION:

  THAT Report CL 18-2023 “2024 Fees and Charges By-Law” be received; and

  THAT the 2024 Fees and Charges By-Law be approved.

10.14

Report CL 19-2023 - Wakefield Drain Update

• RECOMMENDATION:

  THAT Report CL 19-2023 “Wakefield Drain Update” be received; and

  THAT Spriet Associates be notified of the additional petitioners to be included in the drainage area for the Wakefield Drain originally submitted by the Municipality.

11.

Notice of Motion

There are no Notices of Motion.

12.

Emergent Issues

13.

By-laws and Resolutions

13.1

By-Law 85-2023 - Assumption - Phibbs, Hennessy and Leneve Street

13.2

By-Law 86-2023 - 2024 Fees and Charges

13.3

By-Law 87-2023 - YMCA Agreement

13.4

By-Law 88-2023 - ZBA - Brebner

13.5

By-Law 89-2023 - Community Improvement Project Area

13.6

By-Law 90-2023 - Community Improvement Plan Adoption

13.7

By-Law 91-2023 - Confirming

• RECOMMENDATION:

  THAT By-laws 85-2023 through 91-2023 be read a first, second and third time, passed and signed by the Mayor and Clerk.

14.

Adjournment

• RECOMMENDATION:

  THAT the December 19, 2023 Council Meeting adjourn at   pm.