REGULAR COUNCIL MEETING
AGENDA

Meeting #:	04-2022
Date:	Tuesday, February 22, 2022
Time:	7:00 P.m. - 10:00 P.m.
Location:	Legacy Centre - Thomas Hall, Thedford

---

1.

Call to Order

2.

Declaration of Pecuniary Interest

3.

Approval of Agenda

• RECOMMENDATION:

  THAT the February 22, 2022 Council Meeting Agenda be approved as presented.

4.

Closed Session

There are no items for the Closed Session.

5.

Adoption of Minutes of Previous Council Meeting

• RECOMMENDATION:

  THAT the minutes of the February 1, 2022 Council meeting be adopted as presented.

6.

Councillor Reports

7.

Statutory Public Meetings

7.1

ZBA ZO-16-2021 - MFL Properties Ltd. - 17 Pine Street, Grand Bend

• RECOMMENDATION:

  THAT the Council meeting adjourn at  p.m. for a Public Meeting held under the Planning Act to hear an application for a Zoning By-Law Amendment Application ZO-16-2021 for MFL Properties Ltd. for property located at 17 Pine Street, Grand Bend.

• RECOMMENDATION:

  THAT the Public Meeting close and regular Council reconvene at    p.m.

7.1.1

Report PL 03-2022 - Deferred ZBA Application ZO-16/2021 - 17 Pine St. Grand Bend

• RECOMMENDATION:

  THAT Report PL 03-2022, relating to a Zoning By-Law Amendment Application, submitted by MFL Properties Ltd., be received; and

  THAT Zoning By-Law Amendment Application ZO-16/2021, submitted by MFL Properties Ltd., requesting an amendment to Zoning By-Law 1 of 2003 to rezone portions of 17 Pine Street to permit an R3 Zone with site-specific provisions for construction of a triplex dwelling, be refused.

8.

Presentations

There are no Presentations scheduled.

9.

Delegations

10.

Consideration of Correspondence, Petitions, Committee Minutes and Staff Reports

10.1

Correspondence - Johnson Engineering - Transfer of Parking Credit

10.2

Committee of Adjustment Decisions - January 26, 2022

• RECOMMENDATION:

  THAT Items 10.1 and 10.2 of the Agenda be received.

CORPORATE and STRATEGIC

10.3

Report CAO 02 -2022 - Quarterly Committee of the Whole Meeting

• RECOMMENDATION:

  THAT Report CAO 02-2022 regarding the be received; and

  THAT Committee of the Whole meetings for the purpose of receiving and discussing Quarterly Operational reports be scheduled to for 5:00 pm on the following dates:

  • April 19 – 1^st Quarter Report
  • July 12^th – 2^nd Quarter Report
  • October 11 – 3^rd Quarter Report

COMMUNITY SERVICES

10.4

Report DCS 07-2022 - Ausable Port Franks Optimist Lease Agreement

• RECOMMENDATION:

  THAT Report DCS 07-2022 regarding the “Ausable Port Franks Optimist Lease Agreement” be received; and

  THAT the Mayor and Clerk be authorized to sign the associated agreement.

10.5

Report DCS 08-2022 - STR Licensing and Regulatory Options

• RECOMMENDATION:

  THAT Report DCS 08-2022 regarding the “STR Licensing and Regulatory Options” be received; and

  THAT information related to the proposed STR Licensing Program be made available for public comment for a period of two weeks beginning February 28, 2022; and

  THAT staff are directed to prepare a Short Term Rental Licensing By-Law.

PUBLIC WORKS

10.6

Report DPW 01-2022 - Ontario Street North, Grand Bend - Reconstruction Tender Award

• RECOMMENDATION:

  THAT Report DPW 01-2022 regarding the Tender award for the Ontario Street North Reconstruction Project be received; and

  THAT the tender award for the Ontario Street North Reconstruction Project be conditional on the Municipality of South Huron participating in the project; and

  THAT the tender received from Birnam Excavating Limited for the tendered price of $6,258,084.12 including HST be accepted; and

  THAT the additional funds required for this project be funded from the Transportation and Water reserves; and

  THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

FINANCIAL SERVICES

10.7

Report TR 04-2022 2021 Draft Operating and Capital Statements

• RECOMMENDATION:

  THAT Report TR 04-2022 regarding the 2021 Draft Year to Date Financial Statements be received; and

  THAT the following allocations of the 2021 surplus to the identified Reserve Funds be approved:

  $650,000.00 – Transportation

  $ 39,000.00 – Rolling Stock

  $441,000.00 – Parking

  $177,000.00 – Equipment

  $100,000.00 – Facilities

  $114,000.00 – Harbour

  $ 90,000.00 – Economic Development; and

  the Balance – to Working Funds.

10.8

Report TR 05-2022 - 2022 Approved Operating and Capital Budget

• RECOMMENDATION:

  THAT Report TR-5-2022 regarding the 2022 Approved Operating and Capital Budget be received; and

  THAT the By-Law 10 of 2022 authorizing the adoption of the 2022 Operating and Capital Budget be approved.

CORPORATE SERVICES

10.9

Report CL 08-2022 - Request for Encroachment Agreement – 6 Main Street

• RECOMMENDATION:

  THAT Report CL 08-2022 regarding Request for Encroachment Agreement – 6 Main Street be received; and

  THAT the request for encroachment be denied; and

  THAT fence constructed on municipal property adjacent to 6 Main Street be removed by the property owner.

11.

Notice of Motion

There were no Notices of Motion submitted.

12.

Emergent Issues

13.

By-laws and Resolutions

13.1

By-Law 09-2022 - Encroachment Agreement - 41 Main Street

13.2

By-Law 10-2022 - Adopt 2022 Budget

13.3

By-Law 11-2022 - Appoint Drainage Superintendent

13.4

By-Law 12-2022 - Lease Agreement - Grand Bend Area Chamber of Commerce

13.5

By-Law 13-2022 - Road Dedication - Brooklawn and Summergrove

13.6

By-Law 14-2022 - Lease Agreement - Ausable Port Franks Optimist Club

13.7

By-Law 15-2022 - Confirming

• RECOMMENDATION:

  THAT By-Laws 09-2022 through 15-2022 be read a first, second and third time, passed and signed by the Mayor and Clerk.

14.

Adjournment

• RECOMMENDATION:

  THAT the February 22, 2022 Council Meeting adjourn at    p.m.