COUNCIL MEETING
AGENDA

Meeting #:

11-2024

Date:

Tuesday, July 16, 2024

Time:

7:00 P.m. - 9:00 P.m.

Location:

Lambton Shores Municipal Office, Northville

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1.

Call to Order

2.

Declaration of Pecuniary Interest

3.

Approval of Agenda

• RECOMMENDATION:

  THAT the July 16, 2024 Council Meeting Agenda be approved as presented.

4.

Closed Session

There is no Closed Session scheduled.

5.

Adoption of Minutes of Previous Council Meeting

• RECOMMENDATION:

  THAT the minutes of the June 25, 2024 Council Meeting be adopted as presented.

6.

Councillor Reports

7.

Statutory Public Meetings

7.1

ZBA Z11-2024 - Mike Shaw - 84 Royal St., Thedford

• RECOMMENDATION:

  THAT the Council Meeting adjourn at  pm for a Public Meeting held under the Planning Act.

• RECOMMENDATION:

  THAT the Public Meeting close and the regular Council Meeting reconvene at   pm.

8.

Presentations

There were no presentations scheduled.

9.

Delegations

10.

Consideration of Correspondence, Petitions, Committee Minutes and Staff Reports

10.1

Correspondence - Sunset Arts Gallery

10.2

Committee of Adjustment Decisions - June 26, 2024 

10.3

Grand Bend Community Centre Ad Hoc Committee Minutes - October 26, 2023

10.4

Grand Bend Area Joint Sewage Board Minutes - February 2, 2024

• RECOMMENDATION:

  THAT Items 10.1 through 10.4 of the Agenda be received.

PLANNING

10.5

Report PL 17-2024 - ZBA ZO-11/2024 - 84 Royal Street – Mike Shaw

• RECOMMENDATION:

  THAT Report PL 17-2024, relating to a Zoning By-Law Amendment Application, submitted by Mike Shaw be received;

  THAT Zoning By-Law Amendment Application ZO-11/2024 submitted by Mike Shaw requesting an amendment to Zoning By-Law 1 of 2003 to change the zone designation from the C1 to the R1 Zone on the lands known as 84 Royal Street, be approved; and

  THAT By-Law 57 of 2024 be approved

10.6

Report PL 18-2024 - 2024 Community Improvement Plan Application Recommendation

• RECOMMENDATION:

  THAT Report PL 18-2024, relating to a Community Improvement Plan Application, submitted by Bonnie Doone Manor be received; and

  THAT a $5,000.00 Property Improvement Grant be approved to support a project to be completed by Bonnie Doone Manor under the Community Improvement Plan.

PUBLIC WORKS

10.7

Report DPW 16-2024 - 2024 Capital Budget – Asphalt Resurfacing Tender Award

• RECOMMENDATION:

  THAT Report DPW 16-2024 regarding the tender award for the 2024 Asphalt Resurfacing Tender be received; and

  THAT the tender from 1197245 Ontario Limited O/A Sev-Con Paving in the amount of $759,948.29 excluding HST, ($773,323.38 Net HST), for the 2024 Asphalt Resurfacing Tender be accepted; and

  THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

10.8

Report DPW 17-2024 - 2024 Capital Budget – Sidewalk Replacement Tender Award

• RECOMMENDATION:

  THAT Report DPW 17-2024 regarding the tender award for the 2024 Sidewalk Replacement Tender be received; and

  THAT the tender from Autoform Contracting London Limited in the amount of $119,321.50 excluding HST, ($121,421.56 Net HST), for the 2024 Sidewalk Replacement Tender be accepted; and

  THAT the additional $21,421.56 required be funded from the Transportation Reserve Fund; and

  THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

10.9

Report DPW 18-2024 - Eighty One Crescent Reconstruction/Main Street East Pedestrian Crossover – Construction Tender Award

• RECOMMENDATION:

  THAT Report DPW 18-2024 regarding the Tender award for the Eighty One Crescent Reconstruction and Main Street East Pedestrian Crossover project be received;

  THAT the tender received from Birnam Excavating Ltd. (Birnam) for the tendered price of $741,920.82 excluding HST ($754,978.64 Net HST) be accepted; and

  THAT the Mayor and Clerk be authorized to sign any associated contract agreements.

FINANCE

10.10

Report TR 13-2024 - Bill 185 Changes for Development Charges

• RECOMMENDATION:

  THAT Report TR 13-2024 regarding Bill 185 Development Charges be received; and

  THAT the phase-in of development charges be discontinued; and

  THAT the amended Development Charges be approved and become effective July 17, 2024.

10.11

Report TR 17-2024 - Huron Shores Area Transit Fee Update

• RECOMMENDATION:

  THAT Report TR 17-2024 regarding a Huron Shores Area Transit Fee Update be received; and

  THAT the Huron Shores Area Transit Monthly Pass be increased to $100.00 effective September 1, 2024 and $120.00 effective January 1, 2025.

CORPORATE

10.12

Report CL 14-2024 - Ward Boundary Review

• RECOMMENDATION:

  THAT Report CL 14-2024 “Ward Boundary Review” be received; and

  THAT staff be directed to provide a Ward Boundary Review report using the two options for seven wards contained in the 2020 Sancton Consulting Report.

10.13

Report CL 15-2024 - North Middlesex Fire Services Agreement

• RECOMMENDATION:

  THAT Report CL 15-2024 titled “North Middlesex Fire Services Agreement” be received; and

  THAT By-Law 58 of 2024 be approved.

10.14

Report CL 16-2024 - Noise Exemption Requests – Western Ontario Steam Threshers and Forest Agricultural Society

• RECOMMENDATION:

  THAT Report CL 16-2022 regarding two requests for a noise exemption to the Lambton Shores Noise By-Law 30-2002 be received; and

  THAT an exemption to the Noise By-Law 30-2002 for the Western Ontario Steam Threshers be approved for August 9 and August 10, 2024 until 1:00 am; and

  THAT an exemption to the Noise By-Law 30-2002 for the Forest Agricultural Society be approved for September 20 and September 21, 2024 until 12:00 midnight.

ADMINISTRATION

10.15

Report CAO 07-2024 - Property Purchase of 33 and 35 King Street West, Forest

• RECOMMENDATION:

  THAT Report CAO 07-2024 regarding the “Property Purchase of 33 and 35 King Street West, Forest” be received; and

  THAT the Mayor and Clerk be authorized to execute the attached Agreements of Purchase and Sale, and any related documents for the purchase of 35 King Street West and 35 King Street West at an agreed purchase price of $100,000 each; and

  THAT the purchase of 33 and 35 King Street and related costs be funded from the Cash in-lieu of Parkland Reserve Fund.

11.

Notice of Motion

There were no Notices of Motion submitted.

12.

Emergent Issues

13.

By-Laws 

13.1

By-Law 57-2024 - ZBA - 84 Royal Street, Thedford

13.2

By-Law 58-2024 - Fire Protection Services Agreement - North Middlesex

13.3

By-Law 59-2024 - Confirming

• RECOMMENDATION:

  THAT By-Laws 57-2024, 58-2024 and 59-2024 be read a first, second and third time, passed and signed by the Mayor and Clerk.

14.

Adjournment

• RECOMMENDATION:

  THAT the July 16, 2024 Council Meeting adjourn at  pm.