COUNCIL MEETING
AGENDA

Meeting #:

08-2024

Date:

Tuesday, May 14, 2024

Time:

7:00 P.m. - 9:00 P.m.

Location:

Lambton Shores Municipal Office, Northville

---

1.

Call to Order

2.

Declaration of Pecuniary Interest

3.

Approval of Agenda

• RECOMMENDATION:

  THAT the May 14, 2024 Council Meeting Agenda be approved as presented.

4.

Closed Session

There is no Closed Session scheduled.

5.

Adoption of Minutes of Previous Council Meeting

• RECOMMENDATION:

  THAT the minutes of the April 30, 2024 Council Meeting be adopted as presented.

6.

Councillor Reports

7.

Statutory Public Meetings

7.1

ZBA ZO-07-2024 - 9967 Lakeshore Road - David Kraft and Valerie McLeod

• RECOMMENDATION:

  THAT the Council Meeting adjourn at 7:05  pm for a Public Meeting under the Planning Act.

• RECOMMENDATION:

  THAT the Public meeting close and the regular Council Meeting reconvene at 7:08 pm.

8.

Presentations

There are no presentations scheduled.

9.

Delegations

10.

Consideration of Correspondence, Petitions, Committee Minutes and Staff Reports

10.1

Committee of Adjustment Decisions - April 24, 2024

• RECOMMENDATION:

  THAT Correspondence Item 10.1 of the Agenda be received.

PLANNING

10.2

Report PL 10-2024 - Bill 185, the 2024 Provincial Planning Statement

• RECOMMENDATION:

  THAT Report PL 10-2023 regarding Bill 134, proposed Bill 185, and the draft 2024 Provincial Planning Statement be received.

10.3

Report PL 13-2024 - ZBA ZO-07/2024 - Kraft & McLeod - 9967 Lakeshore Road

• RECOMMENDATION:

  THAT Report PL 13-2024, relating to a Zoning By-Law Amendment Application, submitted by David Kraft and Valerie McLeod be received;

  THAT Zoning By-Law Amendment Application ZO-07/2024 submitted by David Kraft and Valerie McLeod requesting an amendment to Zoning By-Law 1 of 2003 to rezone 9967 Lakeshore Road to a Commercial Zone to permit a Building and Contracting Establishment, be approved;

  THAT By-Law 41 of 2024 be given first and second reading; and

  THAT third reading and final passing of implementing By-Law 41 of 2024 be deferred until the owners have entered into a site plan agreement with the municipality.

COMMUNITY SERVICES

10.4

Report DCS 17-2024 - Coverall Building Tender Award - 9575 Port Franks Road

• RECOMMENDATION:

  THAT Report DCS 17-2024 regarding the Tender award for the 9575 Port Franks Road – Coverall Building project be received;

  THAT the Tender received from Britespan Building Systems of Ontario Inc. for the submitted price of $269,944.57 including HST be accepted;

  THAT the tender received from McCann Redi-Mix Inc. for the submitted price of $96,044.35 including HST be accepted; and

  THAT the Mayor and Clerk be authorized to execute any contract or other documents.

10.5

Report DCS 18-2024 - Legacy Recreation Centre Concession Operating Agreement

• RECOMMENDATION:

  THAT Report DCS 18-2024 regarding the “Legacy Recreation Centre Concession Operating Agreement” be received; and

  THAT the agreement between the Municipality and the Thedford Optimist Club for the Legacy Recreation Centre Concession operations be approved for a three-year term; and

  THAT the by-law authorizing the execution of the agreement be approved.

PUBLIC WORKS

10.6

Report DPW 12-2024 - 2024 Capital Budget – George Street – Gabion Wall Tender Award

• RECOMMENDATION:

  THAT Report DPW 12-2024 regarding the tender award for the 2024 George Street – Gabion Wall Replacement Tender be received; and

  THAT the tender from Van Bree Drainage and Bulldozing Limited in the amount of $144,866.10 excluding HST, ($147,415.74 Net HST), for the George Street – Gabion Wall Tender be accepted; and

  THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

FINANCE

10.7

Report TR-2024 - 2024 Tax Rates

• RECOMMENDATION:

  THAT Report TR 12-2024 regarding the 2024 tax rates be received; and

  THAT the by-law establishing the 2024 Tax Rates be approved.

CORPORATE

10.8

Report CL 10-2024 - Request to Purchase Municipal Property

• RECOMMENDATION:

  THAT Report CL 10-2024 – Request to Purchase Municipal Property be received; and

  THAT the parcel of land described as Part 1 RPlan 25R11410 be declared surplus to the needs of the municipality; and

  THAT land described as Part 1 RPlan 25R11410 be sold directly to the abutting landowner at 50 Main Street West, Grand Bend in the amount of $ 298,000; and

  THAT the Mayor and Clerk be authorized to execute any documents relating to the sale.

10.9

Report CL 11-2024 - Appointment of Engineer – Tulpin Drain

• RECOMMENDATION:

  THAT CL 11-2024 regarding the Appointment of Engineer for the Tulpin Drain be received; and

  THAT staff be directed to proceed with notification to the Ausable Bayfield Conservation Authority and Ontario Ministry of Agriculture, Food and Rural Affairs; and

  THAT GEI Consultants Canada Ltd. be appointed to complete the required engineer’s report after the 30 day notice period has expired and no comments have been received.

10.10

Report CL 12-2024 - Hawkers and Peddlers By-Law

• RECOMMENDATION:

  THAT CL 12-2024 regarding the Hawkers and Peddlers By-Law be received; and

  THAT By-Law 39 of 2024 be approved as amended.

ADMINISTRATION

10.11

Report CAO 05-2024 - Pride Flag Request

• RECOMMENDATION:

  THAT Report CAO 05-2024 regarding the “Pride Flag Request” be received; and

  THAT the Pride Flag be flown for the month of June on Municipal flag poles located at the Shores Recreation Centre, the Legacy Recreation Centre and the Lambton Shores Administration Building.

11.

Notice of Motion

There were no Notices of Motion submitted.

12.

Emergent Issues

13.

By-Laws 

13.1

By-Law 38-2024 - Authorize Agreement with 2630652 Ontario Inc. - Biddulph St. Road Allowance

13.2

By-Law 39-2024 - Hawkers and Pedlars

13.3

By-Law 40-2024 - Set the Municipal Tax Rate

13.4

By-Law 41-2024 - ZBA - 9967 Lakeshore Road - Kraft & McLeod

13.5

By-Law 42-2024 - Authorize Agreement - Thedford Optimist Club - Legacy Concession Operation

13.6

By-Law 43-2024 - Confirming

• RECOMMENDATION:

  THAT By-Law 41-2024 be read a first and second time; and

  THAT By-Law 39-2024, as amended, be read a first, second and third time, passed and signed by the Mayor and Clerk.

  THAT By-Laws 40-2024, 42-2024 and 43-2024 be read a first, second and third time, passed and signed by the Mayor and Clerk.

14.

Adjournment

• RECOMMENDATION:

  THAT the May 14, 2024 Council Meeting adjourn at 7:30 pm.