Council Meeting - June 15, 2021

REGULAR COUNCIL MEETING

MINUTES

Meeting #:	08-2021
Date:	Tuesday, June 15, 2021 at 7:00 P.m. - 9:00 P.m.
Location:	Electronic Zoom Meeting

Members Present:	Mayor Bill Weber, Deputy Mayor Doug Cook, Councillor Dave Maguire, Councillor Dan Sageman, Councillor Lorie Scott, Councillor Ronn Dodge, Councillor Scott Ferguson, Councillor Dave Marsh, and Councillor Jeff Wilcox
Staff Present:	Kevin Williams, Chief Administrative Officer, Stephanie Troyer-Boyd, Clerk, Janet Ferguson, Treasurer, and Steve McAuley, Director of Community Services

1.
Call to Order

Mayor Weber called the meeting to order at 7:00 pm

2.
Declaration of Pecuniary Interest

None were declared on June 15, 2021.

3.
Approval of Agenda

21-0615-01
Moved by:Councillor Sageman
Seconded by:Councillor Maguire
THAT the June 15,2021 Council meeting agenda be approved as amended.
Carried
Item 13.11 By-Law 48 of 2021 - Amend Tax Rate Schedule

4.
Closed Session

There was no Closed Session on June 15, 2021.

5.
Adoption of Minutes of Previous Council Meeting

1.Post-Meeting Minutes - Regular Council Meeting_May25_2021 - English.pdf

21-0615-02
Moved by:Councillor Wilcox
Seconded by:Councillor Scott
THAT the minutes of the May 25, 2021 Council meeting be adopted as presented.
Carried

6.
Councillor Reports

Councillors reported on items of interest to the community.

7.
Statutory Public Meetings

7.1
Public Meeting - ZBA ZO-06/2021 for 2366021 Ontario Inc. - 244 and 252 Ontario St. South Grand Bend

21-0615-03
Moved by:Councillor Scott
Seconded by:Councillor Sageman
THAT the Council meeting adjourns at 7:05 p.m. for a Public Meeting held under the Planning Act to hear an application for a Zoning By-law Amendment Application ZO-06/2021 for 2366021 Ontario Inc. for property located at 244 and 252 Ontario St., South, Grand Bend.
Carried
Will Nywening, Senior Planner, introduced the application noting that the zoning by-law amendment was a condition of consent for 252 and 244 Ontario Street South. He noted that the desire of the applicants was to create a building lot to construct a residence.

The applicants were present for the public meeting. Mr. Pym stated that they are in agreement with the staff report and satisfied with the Planner's recommendation.

Stephanie Troyer-Boyd, Clerk, confirmed that no correspondence had been received for this application.

There were no members of the public in attendance wishing to speak to the application.
21-0615-04
Moved by:Councillor Scott
Seconded by:Councillor Sageman
THAT the public meeting close and regular Council reconvene at 7:22 p.m.
Carried

7.1.1
Report PL 18-2021 - ZBA ZO-06/2021 Concession Lake Road East, Part Lot 4 (BO) 244 and 252 Ontario St South, Grand Bend

1.Report PL 18-2021 Pym and Bousfield Rezoning.pdf

2.Report PL 18-2021 Attachment 2.pdf

21-0615-05
Moved by:Councillor Sageman
Seconded by:Councillor Maguire
THAT Report PL 18-2021, relating to a Zoning By-Law Amendment Application, submitted by 2366021 Ontario Inc, be received;

THAT Zoning By-Law Amendment Application ZO-06/2021, submitted by 2366021 Ontario Inc, requesting an amendment to Zoning By-Law 1 of 2003 respecting 244 and 252 Ontario St South and conditions of provisional Consent application B-07/2021, be approved; and

THAT By-Law 43 of 2021 be approved.
Carried

8.
Presentations

8.1
BDO - Peter Barnes and Tyler Steckley - 2020 Audited Financial Statements

1.BDO Presentation Slides.pdf

Municipal auditors, Peter Barnes and Tyler Steckly of BDO Canada presented the 2020 audited financial statements.

8.1.1
Report TR 18-2021 - 2020 Audited Financial Statements

1.TR-18-2021 2020 Audited Financial Statements.pdf

2.TR-18-2021 Attachment 2020 Draft Financial Statements.pdf

21-0615-06
Moved by:Councillor Ferguson
Seconded by:Deputy Mayor Cook
THAT Report TR 18-2021 regarding the 2020 Audited Financial Statements be received; and

THAT the 2020 Audited Financial Statements be approved as presented by BDO Canada LLP.
Carried

9.
Delegations

There were no Delegations on June 15, 2021.

10.
Consideration of Correspondence, Petitions, Committee Minutes and Staff Reports

10.1
Correspondence - St. Clair Region Conservation Authority

1.SCRCA Request to Clerk and Council - Lambton Shores.pdf

21-0615-07
Moved by:Councillor Scott
Seconded by:Councillor Maguire
THAT the Council of the Municipality of Lambton Shores supports the current membership of the St. Clair Region Conservation Authority allocating one (1) member each to Adelaide-Metcalfe, Brooke-Alvinston, Dawn-Euphemia, Lambton Shores, Middlesex Centre, Petrolia, Plympton-Wyoming, Point Edward, Warwick; two (2) members to Chatham-Kent, St. Clair, Strathroy-Caradoc; three (3) members to Sarnia; one (1) member to Enniskillen which will also represent Oil Springs and one (1) member rotating between Southwest Middlesex (for a 3 year term) and Newbury (for a 1 year term) providing a total Board Membership of 20.
Carried

10.2
Correspondence - MMAH Code of Conduct Teleconference Summary

1.MMAH Teleconference - Code of Conduct Review.pdf

10.3
Committee of Adjustment Decisions - May 26, 2021

1.Committee of Adjustment Decisions - May 26, 2021.pdf

21-0615-08
Moved by:Councillor Wilcox
Seconded by:Councillor Maguire
THAT Agenda Items 10.2 and 10.3 be received.
Carried

PLANNING

10.4
Report PL 17-2021 - Request for Extension of Draft Approved Plan of Vacant Land Condominium - 5188 Cedar Point Line Sifton Properties Limited

1.Report PL 17-2021 Reflection Shores Extension.pdf

2.Reflection Shores Conditions June 2021.pdf

21-0615-09
Moved by:Deputy Mayor Cook
Seconded by:Councillor Dodge
THAT Report PL 17-2021 relating to a request by Sifton Properties Limited to extend draft approval for Vacant Land Condominium File No. 38C-03001 (LS) (Revised) be received; and

THAT the lapsing date for Draft Approved Plan of Vacant Land Condominium File No 38C-03001(LS) (Revised) be extended to June 15, 2023.
Carried

10.5
Report PL 19-2021 - Severance Agreement - 328 Ontario St South, Grand Bend

1.Report PL 19-2021 - Warner and Teskey Agreement.pdf

21-0615-10
Moved by:Councillor Sageman
Seconded by:Councillor Maguire
THAT Report PL 19-2021 respecting a request to enter into Severance Agreement, submitted by Merrywood Inc. and Kerry and Julie Ann Teskey, be received;

THAT the agreement between Merrywood Inc., Kerry Kevin Teskey and Julie Ann Teskey, and the Corporation of the Municipality of Lambton Shores, respecting a portion of 358 Ontario St South, Grand Bend, be approved; and

THAT By-Law 42 of 2021 authorizing the execution of an agreement with Merrywood Inc. and Kerry Kevin Teskey and Julie Ann Teskey be approved.
Carried

COMMUNITY SERVICES

10.6
Report DCS 25-2021 - Jays Care Foundation Grant

1.DCS 25-2021 Jays Care Foundation Grant.pdf

21-0615-11
Moved by:Councillor Ferguson
Seconded by:Councillor Maguire
THAT Report DCS 25-2021 regarding the “Jays Care Foundation Grant” be received; and

THAT the Mayor and Clerk be authorized to sign the associated funding agreement.
Carried

10.7
Report DCS 26-2021 - Administration Building Update

1.DCS 26-2021 Administration Building Update.pdf

2.MLS.2021.06.07.A102.MAIN.FLOOR.PLAN.pdf

3.Zero Energy Building - Lambton Shores Administration Building (April 19, 2021).pdf

21-0615-12
Moved by:Deputy Mayor Cook
Seconded by:Councillor Wilcox
THAT Report DCS 26-2021 regarding the Administration Building Update be received; and

THAT staff be authorized to issue a Request for Proposal for the purposes of securing a construction management services; and

THAT a Building Committee be formed for the purposes of selecting a Construction Management Firm composed of three staff members, Brad Skinner from Skinner and Skinner Architects and the following two members of Council: Mayor Weber and Councillor Sageman.
Carried

10.8
Report DCS 27-2021 - Appointment of Engineer - Elliott East Drain

1.DCS 27-2021 - Appointment of an Engineer for the Elliott East Drain.pdf

2.Elliott East Drain - Section 78 Request.pdf

21-0615-13
Moved by:Councillor Scott
Seconded by:Councillor Maguire
THAT Report DCS 27-2021 regarding the appointment of an Engineer for the Elliott East Drain be received; and

THAT R. Dobbin Engineering Inc. be appointed to complete the required Engineer’s Report for the Section 78 request made under the Drainage Act for the Elliott East Drain.
Carried

ADMINISTRATION

10.9
Report CL 20-2021 - Sign Permit Approvals

1.CL 20-2021 Sign Permit Approvals.pdf

21-0615-14
Moved by:Councillor Maguire
Seconded by:Councillor Marsh
THAT Report CL 20-2021 regarding the “Sign Permit Approvals” be received; and

THAT By-Law 46 of 2021 be approved.
Carried

10.10
Report CL 21-2021 - Ausable Port Franks Optimist Club Community Grant Request

1.CL 21-2021 Ausable Port Franks Optimist Club Community Grant Request.pdf

21-0615-15
Moved by:Councillor Scott
Seconded by:Councillor Wilcox
THAT Report CL 21-2021 regarding the “Ausable Port Franks Optimist Club Community Grant Request” be received; and

THAT the Ausable Port Franks Optimist Club be permitted to reallocate community grant funds from the 2020 granting period for a modified Canada Day celebration in 2021.
Carried

11.
Notice of Motion

11.1
Notice of Motion from Councillor Maguire

1.Notice of Motion from Councillor Maguire.pdf

21-0615-16
Moved by:Councillor Maguire
Seconded by:Councillor Wilcox
WHEREAS current construction methods in the Plan 24 area of Grand Bend are being designed with flat roofs involving installation of roof top patios; and

WHEREAS current zoning by-laws do not consider this type of design and were established with typical 2 storey and roof top designs;

NOW THEREFORE be it resolved that staff be given direction to prepare a report outlining possible amendments to our current zoning by-law regulations that would address these types of buildings, with a view of initiating an amendment to the current zoning by-law in this respect.
Carried