COUNCIL MEETING MINUTES

Meeting #:

17-2023

Date:

Tuesday, November 28, 2023, 6:30 p.m. Closed Session - 7:00 p.m. - Open Session

Location:

Lambton Shores Municipal Office, Northville

Members Present:

• Mayor Cook, 
• Deputy Mayor Sageman, 
• Councillors Baillie, 
• Maguire, 
• Scott, 
• Dodge, 
• Ferguson, 
• Marsh, 
• and Wilcox 

Staff Present:

• Steve McAuley - Chief Administrative Officer, 
• Stephanie Troyer-Boyd - Director of Corporate Services, 
• Janet Ferguson - Director of Financial Services, 
• Ashley Farr - Director of Community Services, 
• Nick Verhoeven - Director of Public Works, 
• Will Nywening - Planner, 
• and Ken Bulgin - Planner 

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1.

Call to Order

Mayor Cook called the meeting to order at 6:30 pm.

2.

Declaration of Pecuniary Interest

None were declared on November 29, 2023.

3.

Closed Session

• 23-1128-01
  Moved by: Councillor Maguire
  Seconded by: Deputy Mayor Sageman

  THAT Council move into Closed Session at 6:30 pm to discuss matters under the Municipal Act, Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board and (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

  Carried
• Moved by: Councillor Scott
  Seconded by: Deputy Mayor Sageman

  THAT Closed Session adjourn at 6:47 pm and Regular Council reconvene 7:00 pm.

  Carried

4.

Approval of Agenda

• 23-1128-02
  Moved by: Councillor Scott
  Seconded by: Councillor Maguire

  THAT the November 28, 2023 Council Meeting Agenda be approved as presented.

  Carried

5.

Adoption of Minutes of Previous Council Meeting

• 23-1128-03
  Moved by: Councillor Ferguson
  Seconded by: Councillor Maguire

  THAT the November 7, 2023 Council Meeting Minutes be adopted as presented.

  Carried

6.

Councillor Reports

Members of Council reported on items of interest to the community.

7.

Statutory Public Meetings

• 23-1128-04
  Moved by: Councillor Ferguson
  Seconded by: Councillor Maguire

  THAT the Council Meeting adjourns at 7:07 pm for a Public Meeting under the Planning Act.

  Carried

7.1

Public Meeting - Community Improvement Plan

Jesse Auspitz from NPG Planning Solutions presented the Community Improvement Plan (CIP) project and proposed incentives for the CIP project.

Gerry Besaire of Grand Bend stated that he believes that the Royal Canadian Legions in Grand Bend, Forest and Thedford be included in the CIP project areas.

The Clerk stated that correspondence has been received from the St. Clair River Conservation Authority indicating that the areas are within SCRCA regulated areas and the expectation is that the policies in the CIP be in accordance with SCRCA requirements.

• 23-1128-05
  Moved by: Councillor Scott
  Seconded by: Councillor Wilcox

  THAT the Public Meeting close and Regular Council resume at 7:32 pm.

  Carried

8.

Presentations

8.1

Lambton Shores Phragmites Group

• 23-1128-06
  Moved by: Councillor Scott
  Seconded by: Councillor Wilcox

  THAT the recommendation put forward by the Lambton Shores Phragmites Community Group to contract the Invasive Phragmites Control Centre for phragmites control and management be referred to 2024 budget discussions.

  Carried

8.2

Town Hall Consulting - Strategic Plan

Rob Adams of Town Hall Consulting presented the Strategic Priorities document that was developed through a facilitated session with Mr. Adams, Council and senior staff.

• 23-1128-07
  Moved by: Councillor Marsh
  Seconded by: Councillor Ferguson

  THAT the Lambton Shores 2023-2026 Strategic Priorities be adopted.

  Carried

8.3

NPG Planning Solutions - Official Plan Review

Mary Lou Tanner of NPG Planning Solutions made a presentation on the Official Plan Update project. 

9.

Delegations

There were no delegations on November 28, 2023.

10.

Consideration of Correspondence, Petitions, Committee Minutes and Staff Reports

PLANNING

10.1

Report PL 29-2023 - Lambton Shores Official Plan Review

• 23-1128-08
  Moved by: Deputy Mayor Sageman
  Seconded by: Councillor Maguire

  THAT Report PL 29-2023 regarding the Lambton Shores Official Plan Review be received for information.

  Carried

COMMUNITY SERVICES

10.2

Report DCS 29-2023 - Klondyke Sports Park – Pickleball and Tennis Court – Tender Results

• 23-1128-09
  Moved by: Deputy Mayor Sageman
  Seconded by: Councillor Wilcox

  THAT Report DCS 29-2023 regarding the Tender Results for the Klondyke Sports Park – Pickleball and Tennis Court Construction project be received; and

  THAT the tender not be awarded based on the pricing received; and

  THAT staff be directed to issue a Request for Proposal for the project; and

  THAT staff be directed to apply for funding for the courts through the Tourism Growth Program in Southern Ontario.

  Carried

10.3

Report DCS 30-2023 - YMCA Agreement Renewal

• 23-1128-10
  Moved by: Councillor Ferguson
  Seconded by: Councillor Marsh

  THAT Report DCS 30-2023 regarding the “YMCA Agreement Renewal” be received; and

  THAT staff be directed to negotiate a three-year agreement renewal with the YMCA to be presented at the December 19, 2023 Council meeting.

  Carried

10.4

Report DCS 31-2023 - Ontario Community Emergency Preparedness Grant

• 23-1128-11
  Moved by: Councillor Scott
  Seconded by: Councillor Maguire

  THAT Report DCS 31-2023 regarding the “Ontario Community Emergency Preparedness Grant” be received; and

  THAT staff be directed to apply to the Ontario Community Emergency Preparedness Grant for an emergency generator for the Shores Recreation Centre.

  Carried

FINANCE

10.5

Report TR 29-2023 - Huron Shores United Church Request

• 23-1128-12
  Moved by: Councillor Wilcox
  Seconded by: Councillor Ferguson

  THAT Report TR29-2023 regarding the request from the Huron Shores United Church for water billing relief be received; and

  THAT the Huron Shores United Church request be denied.

  Carried

10.6

Report TR 30-2023 - Lambton Group Police Services Board 2024 Budget

• 23-1128-13
  Moved by: Councillor Maguire
  Seconded by: Deputy Mayor Sageman

  THAT Report TR 30-2023 regarding the Lambton Group Police Services Board 2024 Budget be received; and

  THAT the Lambton Group Police Services Board cost of $24,839.00 be included in the 2024 Lambton Shores Operating Budget.

  Carried

CORPORATE

10.7

Report CL 17 -2023 - 2024 Committee of the Whole Meeting Schedule

• 23-1128-14
  Moved by: Councillor Dodge
  Seconded by: Councillor Scott

  THAT Report CL 17-2023 regarding the Quarterly Committee of the Whole Meeting schedule be received; and

  THAT the 2024 Committee of the Whole meetings be scheduled at 5:00 pm on the following dates:

  April 16, July 9 and October 8, 2024.

  Carried

11.

Notice of Motion

None.

12.

Emergent Issues

There were no Emergent Issues on November 28, 2023.

13.

By-laws and Resolutions

13.1

By-Law 83-2023 - Deeming - North St. Lots

13.2

By-Law 84-2023 - Confirming

• 23-1128-15
  Moved by: Councillor Scott
  Seconded by: Councillor Baillie

  THAT By-Law 83-2023 and By-Law 84-2023 be read a first, second and third time, passed and signed by the Mayor and Clerk.

  Carried

14.

Adjournment

• 23-1128-16
  Moved by: Councillor Ferguson
  Seconded by: Councillor Scott

  THAT the November 28, 2023 Council Meeting adjourn at 8:22 pm.

  Carried