COUNCIL MEETING MINUTES

Meeting #:
06-2024
Date:
-
Location:
Lambton Shores Municipal Office, Northville
Members Present:
  • Mayor Cook, 
  • Deputy Mayor Sageman, 
  • Councillors Baillie, 
  • Maguire, 
  • Scott, 
  • Dodge, 
  • Ferguson, 
  • Marsh, 
  • and Wilcox 
Staff Present:
  • Steve McAuley - Chief Administrative Officer, 
  • Stephanie Troyer-Boyd - Director of Corporate Services, 
  • Janet Ferguson - Director of Financial Services, 
  • Ashley Farr - Director of Community Services, 
  • Nick Verhoeven - Director of Public Works, 
  • Will Nywening - Planner, 
  • and Ken Bulgin - Planner 

1.
Call to Order

 

Mayor Cook called the meeting to order at 7:00 pm

2.
Declaration of Pecuniary Interest

 

None were declared on April 9, 2024.

3.
Approval of Agenda

 
  • 24-0409-01
    Moved by:Councillor Marsh
    Seconded by:Councillor Maguire

    THAT the April 9, 2024 Council Meeting Agenda be approved as amended.

    Carried

    Add:

    Item 10.14 - Port Franks Marina Operations Update


4.
Closed Session

 

There was no Closed Session on April 9, 2024.

5.
Adoption of Minutes of Previous Council Meeting

This item has attachments. 
1.Post-Meeting Minutes - Council Meeting_Mar19_2024 - English.pdf
2.Post-Meeting Minutes - Special Council Meeting_Mar27_2024 - English.pdf
  • 24-0409-02
    Moved by:Councillor Dodge
    Seconded by:Councillor Scott

    THAT the minutes of the March 19, 2024 Council Meeting and the March 27, 2024 Special Council Meeting be adopted as presented.

    Carried

6.
Councillor Reports

 

Members of Council reported on items of interest to the community.

Mayor Cook reported that the municipality's offer for the purchase of the Bank of Montreal property in Grand Bend was successful.

7.
Statutory Public Meetings

 

7.1
ZBA  Z05-2024 for Ron Vanos - 8545 Rawlings Road

 
  • 24-0409-03
    Moved by:Councillor Ferguson
    Seconded by:Councillor Scott

    THAT the Council Meeting adjourn at 7:03 pm for a Public Meeting held under the Planning Act.

    Carried

    Stephanie Troyer-Boyd, Director of Corporate Services introduced the application.  She stated that the applicant is requesting an amendment to Zoning By-Law 1 of 2003 by changing the designation on a portion of a farm parcel in connection with consent application (B-03/2024) to sever a residential lot containing a surplus farm dwelling. To satisfy conditions of consent, the proposed site-specific rezoning would prohibit a dwelling on the retained portion of the farm parcel.

    The applicant was not in attendance for the meeting.

    The Clerk stated that no correspondence had been received for this application.

    No members of the public in attendance wished to speak to the application.

     


  • 24-0409-04
    Moved by:Councillor Scott
    Seconded by:Deputy Mayor Sageman

    THAT the Public Meeting close and the regular Council Meeting reconvene at 7:07 pm.

    Carried

8.
Presentations

 

There were no presentations scheduled on April 9, 2024.

9.
Delegations

 

There were no delegations.

10.
Consideration of Correspondence, Petitions, Committee Minutes and Staff Reports

 

10.1
Lambton Seniors' Advisory Committee Minutes - January 23, 2024

This item has attachments. 
1.SAC Minutes_January 23 2024.pdf

10.2
Township of Adelaide Metcalfe - Request to Increase Tile Drain Loan Limit

This item has attachments. 
1.Resolution - Adelaide Metcalfe - Tile Drain Loan Amount.pdf
  • 24-0409-05
    Moved by:Councillor Wilcox
    Seconded by:Councillor Maguire

    THAT a letter of support of the resolution from the Township of Adelaide Metcalfe regarding an Increase to the Tile Drain Loan Limit be sent to the Minister of Agriculture, Food and Rural Affairs.

    Carried

10.3
Township of Greater Madawaska - Cemetery Transfer/Abandonment Administration and Management Support

This item has attachments. 
1.Resolution - Madawaska - Cemetery Administration.pdf
  • 24-0409-06
    Moved by:Councillor Dodge
    Seconded by:Councillor Wilcox

    THAT a letter of support of the resolution from the Township of Greater Madawaska regarding Cemetery Transfer/Abandonment Administration and Management Support be sent to the Minister of Public and Business Service Delivery.

    Carried

10.4
Township of Warwick - Securing Access to Natural Gas

This item has attachments. 
1.Resolution - Warwick - Access to Natural Gas.pdf
  • 24-0409-07
    Moved by:Councillor Dodge
    Seconded by:Councillor Ferguson

    THAT a letter of support of the resolution from the Township of Warwick regarding Access to Natural Gas be sent to the Minister of Energy.

    Carried

10.5
Committee of Adjustment Decisions - March 27, 2024

This item has attachments. 
1.Committee of Adjustment Decisions.pdf
  • 24-0409-08
    Moved by:Councillor Marsh
    Seconded by:Councillor Maguire

    THAT Correspondence Items 10.1 through 10.5 of the Agenda be received.

    Carried
PLANNING

10.6
Report PL 08-2024 - ZBA ZO-05/2024 - 8545 Rawlings Road – Ron Vanos

This item has attachments. 
1.Report PL 08-2024 - Vanos ZBA.pdf
2.Z1 ZBLA Application.pdf
3.Z2 B03_24_8545_Rawlings_Road_SeveranceDiagramOrtho_B.pdf
4.Z3 Report COA 03-2024 - Vanos - (Watermark).pdf
  • 24-0409-09
    Moved by:Deputy Mayor Sageman
    Seconded by:Councillor Ferguson

    THAT Report PL 08-2024, relating to a Zoning By-Law Amendment Application, submitted by Ron Vanos be received;

    THAT Zoning By-Law Amendment Application ZO-05/2024 submitted by Ron Vanos requesting an amendment to Zoning By-Law 1 of 2003 to prohibit a dwelling of any kind on the retained lands of a surplus farm dwelling severance at 8545 Rawlings Road, be approved; and

    THAT By-Law 30 of 2024 be approved.

    Carried
COMMUNITY SERVICES

10.7
Report DCS 10-2024 - RFP Award – Cemetery Grass Maintenance

This item has attachments. 
1.DCS 10-2024 RFP Award - Cemetery Grass Maintenance.pdf
  • 24-0409-10
    Moved by:Councillor Wilcox
    Seconded by:Councillor Marsh

    THAT Report DCS 10-2024 regarding the RFP Award – Cemetery Grass Maintenance be received; and

    THAT the Proposal received from 4C Commercial Mowing for the submitted price of $63,280.00 including HST per year for a period of three years be accepted; and

    THAT the Mayor and Clerk be authorized to execute the associated agreement.

    Carried
PUBLIC WORKS

10.8
Report DPW 08-2024 - Lambton Shores 2023 Annual Water Reports

This item has attachments. 
1.DPW 08-2024 2023 Annual Water Reports.pdf
2.2023 ELS Summary Report.pdf
3.2023 WLS Summary Report.pdf
4.East Lambton Shores Annual Report 2023.pdf
5.West Lambton Shores Annual Report 2023.pdf
  • 24-0409-11
    Moved by:Councillor Maguire
    Seconded by:Councillor Ferguson

    THAT Report DPW 08-2024 regarding the 2023 Lambton Shores Annual Water Reports be received; and

    THAT the following water reports be received for information:

    2023 East Lambton Shores Water Distribution System Annual

    Summary Report;

    2023 East Lambton Shores Water Distribution System Annual

    Report;

    2023 West Lambton Shores Water Distribution System Annual

    Summary Report; and

    2023 West Lambton Shores Water Distribution System Annual

    Report.

    Carried
FINANCE

10.9
Report TR 05-2024 - 2023 Development Charges Statement

This item has attachments. 
1.TR-5-2024 2023 DC Statement.pdf
2.TR-5-2024 Attachment DC Statement 2023.pdf
  • 24-0409-12
    Moved by:Councillor Maguire
    Seconded by:Councillor Baillie

    THAT Report TR 05-2023 regarding the 2023 Development Charges Statement is received; and

    THAT the 2023 Development Charges Statement for submission to the Ministry of Municipal Affairs and Housing in accordance with The Development Charges Act be approved.

    Carried

10.10
Report TR 06-2024 - 2023 Cash in Lieu of Parkland

This item has attachments. 
1.TR-06-2024 2023 Cash In Lieu of Parkland.pdf
  • 24-0409-13
    Moved by:Deputy Mayor Sageman
    Seconded by:Councillor Marsh

    THAT Report TR 06-2024 regarding 2023 Cash in Lieu of Parkland be received; and

    THAT the Cash in Lieu of Parkland Statement be approved; and

    THAT the Treasurer’s Cash in Lieu of Parkland Statement be posted on the Lambton Shores website.

    Carried

10.11
Report TR 08-2024 - Audit Questionnaire

This item has attachments. 
1.TR-8-2024 2023 Audit Questionaire.pdf
2.TR-8-2024 Attachment Fraud Letter - Lambton Shores.pdf
3.TR-8-2024 Attachment 2 Auditor Fraud Letter.pdf
  • 24-0409-14
    Moved by:Councillor Scott
    Seconded by:Councillor Wilcox

    THAT Report TR 08-2024 regarding the Audit Questionnaire be received; and

    THAT the municipal auditors be informed that Council is aware of the Municipality’s administrative fiscal management processes and have no suspicion or knowledge of fraud and error.

    Carried

10.12
Report TR 09-2024 - Forest Business Improvement Area 2024 Budget

This item has attachments. 
1.TR-9-2024 2024 BIA Budget.pdf
2.Attachment 2024 BIA Budget.pdf
  • 24-0409-15
    Moved by:Councillor Dodge
    Seconded by:Councillor Scott

    THAT Report TR 09-2024; regarding the Forest Business Improvement Area 2024 Budget be received, and

    THAT the Forest Business Improvement Area 2024 Budget in the amount of $28,500.00 be approved.

    Carried
ADMINISTRATION

10.13
Report CAO 04-2024 - Municipal Accommodation Tax

This item has attachments. 
1.CAO 04-2023 - Municipal Accommodation tax.pdf
2.CAO 09-2019 Municipal Accommodation Tax Update.pdf
3.CAO 01-2020 Municipal Accommodation Tax.pdf

  • Councillor Dodge requested a recorded vote.

    24-0409-16
    Moved by:Deputy Mayor Sageman
    Seconded by:Councillor Baillie

    THAT Report CAO 04-2024 regarding the “Municipal Accommodation Tax” be received; and

    THAT staff be directed to request Tourism Sarnia-Lambton to prepare and present to Council a draft work plan for the potential use of monies generated through a Municipal Accommodation Tax; and

    THAT staff be directed to prepare a draft agreement with Tourism Sarnia-Lambton for the use of MAT monies as an identified not-for-profit tourism entity.

    In Support (4)Mayor Cook, Councillor Wilcox, Deputy Mayor Sageman, and Councillor Marsh
    Opposed (5)Councillor Maguire, Councillor Dodge, Councillor Scott, Councillor Ferguson, and Councillor Baillie
    Defeated (4 to 5)

  • Councillor Dodge requested a recorded vote.

    24-0409-17
    Moved by:Councillor Baillie
    Seconded by:Councillor Wilcox

    THAT staff be directed to request a presentation from TSL that outlines anticipated revenues, promotion activities and how an agreement would be structured for MAT Tax. 

    In Support (7)Councillor Maguire, Councillor Wilcox, Deputy Mayor Sageman, Councillor Marsh, Councillor Scott, Councillor Ferguson, and Councillor Baillie
    Opposed (2)Mayor Cook, and Councillor Dodge
    Carried (7 to 2)

10.14
Report DCS 11-2024 - Port Franks Marina Operations Update

This item has attachments. 
1.DCS 11-2024 Port Franks Marina Operations Update.pdf
  • 24-0409-18
    Moved by:Councillor Wilcox
    Seconded by:Councillor Maguire

    THAT Report DCS 11-2024 regarding the “Port Franks Marina Operations Update” be received; and

    THAT no spot dredging take place at the Port Franks Marina for the 2024 spring season; and

    THAT the 80% dredging surcharge be refunded to the confirmed returning slip holders for 2024; and

    THAT staff be directed to provide a report later in the season regarding ongoing and future marina operations.

    Carried

11.
Notice of Motion

 

None.

12.
Emergent Issues

 

None.

13.
By-laws 

 

14.
Adjournment

 
  • 24-0409-20
    Moved by:Councillor Ferguson
    Seconded by:Councillor Maguire

    THAT the April 9, 2024 Council Meeting adjourn at 8:29 pm.

    Carried
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