REGULAR COUNCIL MEETING

MINUTES

Meeting #:
08-2022
Date:
, 6:15 p.m. Closed Session - 7:00 p.m. - Open Session
Location:
Legacy Centre - Thomas Hall, Thedford
Members Present:
  • Mayor Bill Weber, 
  • Deputy Mayor Doug Cook, 
  • Councillor Dave Maguire, 
  • Councillor Dan Sageman, 
  • Councillor Ronn Dodge, 
  • Councillor Scott Ferguson, 
  • Councillor Dave Marsh, 
  • and Councillor Jeff Wilcox
Members Absent:
  • Councillor Lorie Scott
Staff Present:
  • Stephanie Troyer-Boyd, Director of Corporate Services, 
  • Janet Ferguson, Director of Financial Services, 
  • Steve McAuley, Chief Administrative Officer, 
  • Will Nywening, Planner, 
  • Ashley Farr, Director of Community Services, 
  • and Nick Verhoeven, Director of Public Works

Mayor Weber called the meeting to order at 6:00 pm.

Mayor Weber reconvened the Council meeting in Open Session at 7:00 pm.

  • 22-0517-01
    Moved by:Councillor Dodge
    Seconded by:Councillor Maguire

    THAT Council move into Closed Session at 6:01  pm to discuss matters under the Municipal Act, Section 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees and Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board.

    Carried
  • Moved by:Councillor Sageman
    Seconded by:Councillor Maguire

    THAT the Closed Session adjourn at 6:36 pm and regular Council reconvene at 7:00 pm.

    Carried
  • 22-0517-03
    Moved by:Councillor Sageman
    Seconded by:Councillor Ferguson

    THAT the disposition of the municipally owned property described as Parts 2 & 3 Plan 25R6182 be approved at a price of $ 48,329; and

    THAT the Mayor and Clerk be authorized to execute any documents relating to the sale.

    Carried
  • 22-0517-02
    Moved by:Deputy Mayor Cook
    Seconded by:Councillor Maguire

    THAT the May 17, 2022 Council Meeting Agenda be approved as presented.

    Carried
  • 22-0517-04
    Moved by:Councillor Maguire
    Seconded by:Councillor Sageman

    THAT the minutes of the April 26, 2022 Council meeting be adopted as presented.

    Carried

Members of Council reported on items of interest to the community.

  • 22-0517-05
    Moved by:Councillor Sageman
    Seconded by:Councillor Wilcox

    THAT the Council meeting adjourn at  pm for a Public Meeting held under the Planning Act to hear an application for an Official Plan Amendment OP-02/2022 and Zoning By-Law Amendment ZO-05/2022 for Lekker Homes for property located at 6320 Lakeshore Road.

    Carried

    Planner Will Nywening summarized the purpose and effect of the Official Plan Amendment and Zoning By-Law Amendment applications.  He stated that the County of Lambton is the approval authority for Official Plan Amendments and if approved by Lambton Shores, would be forwarded to the County of Lambton for approval.  The ZBA would not come into effect until the OPA is approved by Lambton County.

    Will Nywening noted that the application proposes to amend the Official Plan and Zoning By-Law to allow for the conversion of the existing building to a 7-unit residential building.  He summarized the staff report in support of the application.  

    Hannah Surgenor of Monteith Brown, Planner for the applicants, was present for the meeting and stated that they are in support of the staff report

    The Clerk noted that correspondence had been received from Richard and Lois Wellington who were concerned with the applications only if their agricultural operation would be restricted or affected by approval.

    Councillor Wilcox asked for confirmation that approval would not affect the abutting agricultural operation.

    There were no members of the public in attendance wishing to speak to the applications.


  • 22-0517-06
    Moved by:Councillor Wilcox
    Seconded by:Deputy Mayor Cook

    THAT the public meeting close and the regular Council meeting reconvene at 7:12 pm.

    Carried
  • 22-0517-07
    Moved by:Councillor Sageman
    Seconded by:Deputy Mayor Cook

    THAT Report PL 10-2022, relating to Official Plan and Zoning By-law Amendment applications, submitted on behalf of Lekker Homes, be received;

    THAT Official Plan Amendment Application OP-02/2022, requesting a change in land use designation from “Highway Commercial” to “Residential” on lands known as 6320 Lakeshore Road, be approved;

    THAT By-Law 33 of 2022 to adopt Official Plan Amendment No. 4 be approved;

    THAT Zoning By-law Amendment application ZO-05/2022, requesting an amendment of Zoning By-law 1 of 2003 to change the zone designation from the C5-3 to the R3 Zone on lands known as 6320 Lakeshore Road, be approved; and

    THAT By-Law 34 of 2022 to implement the zoning amendment be approved.

    Carried

There were no presentations on May 17, 2022.

There were no delegations on May 17, 2022.

  • 22-0517-08
    Moved by:Councillor Wilcox
    Seconded by:Councillor Maguire

    THAT Items 10.3 and 10.4 of the Agenda be received.

    Carried
  • 22-0517-09
    Moved by:Deputy Mayor Cook
    Seconded by:Councillor Maguire

    THAT Correspondence Item 10.1 from the Lambton Group Police Services Board be received.

    Carried
  • 22-0517-10
    Moved by:Councillor Maguire
    Seconded by:Councillor Sageman

    THAT the Grand Bend Canada Day Committee be provided with one-time additional funding in 2022 of $ 5,000 to be funded from the Vibrancy Fund.

    Carried
  • 22-0517-11
    Moved by:Councillor Dodge
    Seconded by:Deputy Mayor Cook

    THAT the Forest Canada Day Committee be provided with one-time additional funding in 2022 of $ 2,500 to be funded from the Vibrancy Fund.

    Carried
PLANNING
  • 22-0517-12
    Moved by:Councillor Sageman
    Seconded by:Councillor Marsh

    THAT Report PL 09-2022 relating to a request to temporarily have two dwellings on a property be received; and

    THAT the request by Ype and Rebecca Bouma to permit the occupancy of an existing dwelling during the construction of a new single detached dwelling on lands known as 8354 Army Camp Road, Forest, be approved; and

    THAT By-Law 31 of 2022 be approved.

    Carried
COMMUNITY SERVICES
  • 22-0517-13
    Moved by:Councillor Dodge
    Seconded by:Councillor Wilcox

    THAT Report DCS 15-2022 regarding the “Utter Park Concession Operating Agreement” be received; and

    THAT the Licence agreement between the Municipality and the Arkona Improvement Association for the Utter Park Concession operations for the 2022 season be approved; and

    THAT the by-law authorizing the execution of the agreement be approved.

    Carried
PUBLIC WORKS
  • 22-0517-14
    Moved by:Councillor Maguire
    Seconded by:Councillor Dodge

    THAT Report DPW 09-2022 regarding the “RFP Award – Engineering Services – Road Needs Study” be received; and

    THAT the RFP Award – Engineering Services – Road Needs Study be awarded to B. M. Ross and Associates Ltd. for a proposal price of $67,548.00 (excluding HST); and

    THAT the Mayor and Clerk be authorized to execute any necessary documents relating to the Roads Needs Study project.

    Carried
  • 22-0517-15
    Moved by:Deputy Mayor Cook
    Seconded by:Councillor Wilcox

    THAT Report DPW 10-2022 regarding the “E-waste Bin Program Change” be received.

    Carried
CORPORATE SERVICES
  • 22-0517-16
    Moved by:Councillor Ferguson
    Seconded by:Councillor Sageman

    THAT Report CL 16-2022 titled “Amend Fees and Charges By-Law” be received; and

    THAT By-Law 35 of 2022 be approved.

    Carried

THAT staff prepare a report outlining the municipality’s authority to restrict the use of recreational motorized vehicles such as scooters, bicycles and skateboards from all municipal sidewalks, Grand Bend beach boardwalk and the Rotary Trail.

None.

  • 22-0517-18
    Moved by:Councillor Ferguson
    Seconded by:Councillor Sageman

    THAT the May 17, 2022 Council Meeting adjourn at 7:23 pm.

    Carried