REGULAR COUNCIL MEETING
AGENDA

Meeting #:	08-2022
Date:	Tuesday, May 17, 2022
Time:	6:15 p.m. Closed Session - 7:00 p.m. - Open Session
Location:	Legacy Centre - Thomas Hall, Thedford

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1.

Call to Order

2.

Declaration of Pecuniary Interest

3.

Approval of Agenda

• RECOMMENDATION:

  THAT the May 17, 2022 Council Meeting Agenda be approved as presented.

4.

Closed Session

• RECOMMENDATION:

  THAT Council move into Closed Session at   pm to discuss matters under the Municipal Act, Section 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees and Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board.

• RECOMMENDATION:

  THAT the Closed Session adjourn at    pm and regular Council reconvene at 7:00 pm.

5.

Adoption of Minutes of Previous Council Meeting

• RECOMMENDATION:

  THAT the minutes of the April 26, 2022 Council meeting be adopted as presented.

6.

Councillor Reports

7.

Statutory Public Meetings

7.1

OPA OP-02/2022 and ZBA ZO-05/2022 - Lekker Homes - 6320 Lakeshore Road

• RECOMMENDATION:

  THAT the Council meeting adjourn at  pm for a Public Meeting held under the Planning Act to hear an application for an Official Plan Amendment OP-02/2022 and Zoning By-Law Amendment ZO-05/2022 for Lekker Homes for property located at 6320 Lakeshore Road.

• RECOMMENDATION:

  THAT the public meeting close and the regular Council meeting reconvene at   pm.

7.1.1

Report PL 10-2022 - Official Plan Amendment No. 4 - OP/02/2022 and Zoning By-Law Amendment ZO-05/2022 - 6320 Lakeshore Road

• RECOMMENDATION:

  THAT Report PL 10-2022, relating to Official Plan and Zoning By-law Amendment applications, submitted on behalf of Lekker Homes, be received;

  THAT Official Plan Amendment Application OP-02/2022, requesting a change in land use designation from “Highway Commercial” to “Residential” on lands known as 6320 Lakeshore Road, be approved;

  THAT By-Law 33 of 2022 to adopt Official Plan Amendment No. 4 be approved;

  THAT Zoning By-law Amendment application ZO-05/2022, requesting an amendment of Zoning By-law 1 of 2003 to change the zone designation from the C5-3 to the R3 Zone on lands known as 6320 Lakeshore Road, be approved; and

  THAT By-Law 34 of 2022 to implement the zoning amendment be approved.

8.

Presentations

There are no Presentations scheduled.

9.

Delegations

10.

Consideration of Correspondence, Petitions, Committee Minutes and Staff Reports

10.1

Correspondence - Lambton Group Police Services Board

10.2

Correspondence - Canada Day Celebrations Committee

10.3

Committee of the Whole Minutes - April 19, 2022

10.4

Committee of Adjustment Decisions - April 27, 2022

• RECOMMENDATION:

  THAT Items 10.1 through 10.4 of the Agenda be received.

PLANNING

10.5

Report PL 09-2022 - Temporary Use Agreement - 8354 Army Camp Road - Bouma

• RECOMMENDATION:

  THAT Report PL 09-2022 relating to a request to temporarily have two dwellings on a property be received; and

  THAT the request by Ype and Rebecca Bouma to permit the occupancy of an existing dwelling during the construction of a new single detached dwelling on lands known as 8354 Army Camp Road, Forest, be approved; and

  THAT By-Law 31 of 2022 be approved.

COMMUNITY SERVICES

10.6

Report DCS 15-2022 - Utter Park Concession Operating Agreement

• RECOMMENDATION:

  THAT Report DCS 15-2022 regarding the “Utter Park Concession Operating Agreement” be received; and

  THAT the Licence agreement between the Municipality and the Arkona Improvement Association for the Utter Park Concession operations for the 2022 season be approved; and

  THAT the by-law authorizing the execution of the agreement be approved.

PUBLIC WORKS

10.7

Report DPW 09-2022 - RFP Award – Engineering Services – Road Needs Study

• RECOMMENDATION:

  THAT Report DPW 09-2022 regarding the “RFP Award – Engineering Services – Road Needs Study” be received; and

  THAT the RFP Award – Engineering Services – Road Needs Study be awarded to B. M. Ross and Associates Ltd. for a proposal price of $67,548.00 (excluding HST); and

  THAT the Mayor and Clerk be authorized to execute any necessary documents relating to the Roads Needs Study project.

10.8

Report DPW 10-2022 - E-waste Bin Program Change

• RECOMMENDATION:

  THAT Report DPW 10-2022 regarding the “E-waste Bin Program Change” be received.

CORPORATE SERVICES

10.9

Report CL 16-2022 - Amend Fees and Charges By-Law

• RECOMMENDATION:

  THAT Report CL 16-2022 titled “Amend Fees and Charges By-Law” be received; and

  THAT By-Law 35 of 2022 be approved.

11.

Notice of Motion

11.1

Notice of Motion from Mayor Weber to be heard at the June 7, 2022 Council Meeting

12.

Emergent Issues

13.

By-laws and Resolutions

13.1

By-Law 31-2022 - Temporary Use Agreement

13.2

By-Law 32-2022 - Authorize Agreements - Grand Bend Pier

13.3

By-Law 33-2022 - OPA - 6320 Lakeshore Road

13.4

By-Law 34-2022 ZBA - 6320 Lakeshore Road

13.5

By-Law 35-2022 - Amend Fee By-Law

13.6

By-Law 36-2022 - Authorize Agreement - Arkona Improvement Association - Utter Park Concession

13.7

By-Law 37-2022 - Confirming

• RECOMMENDATION:

  THAT By-Laws 31-2022 through 37-2022 be read a first, second and third time, passed and signed by the Mayor and Clerk.

14.

Adjournment

• RECOMMENDATION:

  THAT the May 17, 2022 Council Meeting adjourn at    pm.