REGULAR COUNCIL MEETING

MINUTES

Meeting #:	06-2022
Date:	Tuesday, April 05, 2022 at 7:00 P.m. - 10:00 P.m.
Location:	Legacy Centre - Thomas Hall, Thedford

Members Present:

• Mayor Bill Weber, 
• Deputy Mayor Doug Cook, 
• Councillor Dave Maguire, 
• Councillor Dan Sageman, 
• Councillor Lorie Scott, 
• Councillor Ronn Dodge, 
• Councillor Scott Ferguson, 
• Councillor Dave Marsh, 
• and Councillor Jeff Wilcox

Staff Present:

• Stephanie Troyer-Boyd, Director of Corporate Services, 
• Janet Ferguson, Director of Financial Services, 
• Steve McAuley, Chief Administrative Officer, 
• Will Nywening, Planner, 
• Ashley Farr, Director of Community Services, 
• and Nick Verhoeven, Director of Public Works

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1.

Call to Order

Mayor Weber called the meeting to order at 6:00 p.m.

2.

Declaration of Pecuniary Interest

None were declared at April 5, 2022.

3.

Approval of Agenda

• 22-0405-01
  Moved by: Councillor Sageman
  Seconded by: Councillor Maguire

  THAT the April 5, 2022 Council Meeting Agenda be approved as presented.

  Carried

4.

Closed Session

• 22-0405-02
  Moved by: Councillor Dodge
  Seconded by: Councillor Ferguson

  THAT Council move into Closed Session at 6:00 pm to discuss matters under the Municipal Act, Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board, (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them.

  Carried
• Moved by: Deputy Mayor Cook
  Seconded by: Councillor Marsh

  THAT the April 5, 2022 Closed Session adjourn at 6:44 pm and Regular Council reconvene at 7:00 pm.

  Carried

5.

Adoption of Minutes of Previous Council Meeting

• 22-0405-03
  Moved by: Councillor Wilcox
  Seconded by: Councillor Scott

  THAT the minutes of the March 15, 2022 Council meeting be adopted as presented.

  Carried

6.

Councillor Reports

Members of Council reported on items of interest to the community.

7.

Statutory Public Meetings

8.

Presentations

9.

Delegations

Chelsea Middleton - demerit system and capacity

Chris Lansdown - demerit point system

Gayle Ritter - impact to tourism and the community, demerit system and application fee

Nicole Deagle - occupancy limits, demerit point system

10.

Consideration of Correspondence, Petitions, Committee Minutes and Staff Reports

10.1

Committee of Adjustment Decisions - March 23, 2022

• 22-0405-04
  Moved by: Councillor Maguire
  Seconded by: Deputy Mayor Cook

  THAT Item 10.1 of the Agenda be received.

  Carried

PLANNING

10.2

Report PL 04-2022 - Site Plan Approval Application SP-01/2022 - 20 Main Street, Grand Bend

• Deputy Mayor Cook took the chair in order to allow the Mayor to take part in the discussion.

  Councillor Scott requested a recorded vote.

  22-0405-05
  Moved by: Councillor Maguire
  Seconded by: Councillor Marsh

  THAT Report PL 04-2022 being a report respecting a Site Plan Application for a change of use and payment of cash-in-lieu of parking requirements on lands known as 20 Main Street, Grand Bend, be received; and

  THAT the Site Plan Agreement between the Corporation of the Municipality of Lambton Shores and Devcor Capital Inc. be approved; and

  THAT By-Law 23 of 2022 be approved to execute a Site Plan Agreement between the Corporation of the Municipality of Lambton Shores and Devcor Capital Inc. for lands known as 20 Main Street, Grand Bend.

  In Support (4)	Councillor Maguire, Deputy Mayor Cook, Councillor Wilcox, and Councillor Scott
  Opposed (5)	Mayor Weber, Councillor Dodge, Councillor Sageman, Councillor Marsh, and Councillor Ferguson

  Defeated (4 to 5)

10.3

Report PL 05-2022 - Request to Import and Stockpile Fill - Part Lots 6 to 10, Concession Lake Road East - South Bend Development

• 22-0405-06
  Moved by: Councillor Dodge
  Seconded by: Councillor Marsh

  THAT Report PL 05-2022 respecting a request to enter into an agreement permitting the import and stockpiling of fill on lands described as Part Lots 6 to 10, Con LRE (BO), be received; and

  THAT the Agreement between the Corporation of the Municipality of Lambton Shores and Drewlo Holdings Inc. be approved; and

  THAT By-Law 22 of 2022 be approved to execute an Agreement between the Corporation of the Municipality of Lambton Shores and Drewlo Holdings Inc.

  Carried

ADMINISTRATION

10.4

Report CAO 04-2022 - Short-Term Rental By-Law and Licensing Program

first opportunity for demerit points is the owner's opportunity.  owners have tools to ensure compliance.  no demerit points the first year, 

• 22-0405-07
  Moved by: Councillor Maguire
  Seconded by: Councillor Marsh

  THAT Report CAO 04-2022 regarding the “Short Term Rental By-Law and Licensing Program” be received.

  Carried

  Steve walked through the report and process to date.

  
  
• 22-0405-08
  Moved by: Councillor Sageman
  Seconded by: Deputy Mayor Cook

  THAT staff include a capacity maximum of 2 adults per legal bedroom plus 2 to a maximum of 10 adults in the draft Short Term Rental By-Law.

  Carried
• 22-0405-09
  Moved by: Councillor Wilcox
  Seconded by: Councillor Marsh

  THAT the draft Short Term Rental By-Law exclude owner occupied STRs with one accessory building and Bed and Breakfasts establishments from the licensing program.

  Carried
• 22-0405-10
  Moved by: Deputy Mayor Cook
  Seconded by: Councillor Maguire

  THAT the meeting be extended past 9:00 pm.

  Carried
• 22-0405-11
  Moved by: Councillor Dodge
  Seconded by: Councillor Scott

  THAT staff draft an amended Short Term Rental Licensing By-Law for Council consideration.

  Carried

  Mayor Weber called a recess at 9:00 pm. and reconvened the meeting 9:13 pm

  
  

COMMUNITY SERVICES

10.5

Report DCS 11-2022 - Ice Resurfacing Unit Tender Award

• 22-0405-12
  Moved by: Councillor Wilcox
  Seconded by: Councillor Scott

  THAT Report DCS 11-2022 regarding the “Ice Resurfacing Unit Tender Award” be received; and

  THAT the tender received from Zamboni Company Ltd. in the amount of $109,8250.00 excluding HST ($111,757.92 net HST), for the supply and delivery of an Ice Resurfacing Unit be accepted; and

  THAT staff be authorized to sign the associated contract agreement.

  Carried

10.6

Report DCS 12-2022 - Grand Bend Art Centre Lease Renewal

• 22-0405-13
  Moved by: Councillor Sageman
  Seconded by: Councillor Maguire

  THAT DCS 12-2022 regarding the “Grand Bend Art Centre Lease Renewal” be received; and

  THAT the Mayor and Clerk be authorized to sign the associated agreement.

  Carried

10.7

Report DCS 13-2022 - Grand Bend Beach Seasonal Washrooms

• 22-0405-14
  Moved by: Councillor Maguire
  Seconded by: Deputy Mayor Cook

  THAT Report DCS 13-2022 regarding the “Grand Bend Beach Seasonal Washrooms” be received; and

  THAT staff be directed to provide a portable washroom at the Grand Bend Beach House annually during the spring and fall months.

  Carried

PUBLIC WORKS

10.8

Report DPW-07-2022 - LAWSS Joint Funding Application Request

• 22-0405-15
  Moved by: Councillor Ferguson
  Seconded by: Councillor Wilcox

  THAT Report DPW 07-2022 regarding LAWSS Joint Funding Application Request be received; and

  THAT a LAWSS Joint Funding Application that targets the 20-year planning horizon for all projects that does not impede the Municipality’s ability to apply and secure grant funding for similar projects be supported; and

  THAT the Lambton Shores portion (approximately 2%) of 1/3 of $135 million over the next twenty years for LAWSS Capital projects be committed.

  Carried

FINANCIAL SERVICES

10.9

Report TR 10-2022 - Lambton Senior Citizens Home Corp – 41 Morris St.

• 22-0405-16
  Moved by: Councillor Wilcox
  Seconded by: Councillor Sageman

  THAT Report TR 10-2022 regarding the request from the Lambton Senior Citizens Home Corp be received; and

  THAT the request for a tax rebate for 41 Morris St. be denied.

  Carried

CORPORATE SERVICES

10.10

Report CL 12-2022 - Appointment of Municipal By-Law Enforcement Officers

• 22-0405-17
  Moved by: Councillor Scott
  Seconded by: Councillor Maguire

  THAT Report CL 12-2022 Appointment of Municipal By-Law Enforcement Officers be received; and

  THAT By-Law 19 of 2022 be approved.

  Carried

11.

Notice of Motion

12.

Emergent Issues

13.

By-laws and Resolutions

13.1

By-Law 19-2022 - Appoint Municipal By-Law Enforcement Officers

13.2

By-Law 20-2022 - Indemnification

13.3

By-Law 21-2022 - ZBA - Remove Holding Symbol - 74 Main St.

13.4

By-Law 22-2022 - Authorize Agreement - Drewlo Holdings Inc. 

13.5

By-Law 24-2022 - Authorize Agreement - Grand Bend Art Centre

13.6

By-Law 25-2022 - Confirming Resolutions

• 22-0405-18
  Moved by: Councillor Dodge
  Seconded by: Councillor Ferguson

  THAT By-Laws 19-2022, 20-2022, 21-2022, 22-2022, 24-2022 and 25-2022 be read a first, second and third time, passed and signed by the Mayor and Clerk.

   

   

  Carried

14.

Adjournment

• 22-0405-19
  Moved by: Councillor Ferguson
  Seconded by: Councillor Wilcox

  THAT the April 5, 2022 Council meeting adjourn at 9:18 pm.

  Carried