COUNCIL MEETING MINUTES

Meeting #:

11-2024

Date:

Tuesday, July 16, 2024 at 7:00 P.m. - 9:00 P.m.

Location:

Lambton Shores Municipal Office, Northville

Members Present:

• Mayor Cook, 
• Deputy Mayor Sageman, 
• Councillors Baillie, 
• Maguire, 
• Scott, 
• Ferguson, 
• Marsh, 
• and Wilcox 

Members Absent:

• Dodge 

Staff Present:

• Stephanie Troyer-Boyd - Director of Corporate Services, 
• Janet Ferguson - Director of Financial Services, 
• Ashley Farr - Director of Community Services, 
• Nick Verhoeven - Director of Public Works, 
• Ken Bulgin - Planner, 
• and James Marshall - Fire Chief 

---

1.

Call to Order

Mayor Cook called the meeting to order at 7:00 pm

2.

Declaration of Pecuniary Interest

None were declared on 

3.

Approval of Agenda

• 24-0716-01
  Moved by: Councillor Scott
  Seconded by: Councillor Ferguson

  THAT the July 16, 2024 Council Meeting Agenda be approved as amended.

  Carried

  Added:

  By-Law 60 of 2024

  
  

4.

Closed Session

5.

Adoption of Minutes of Previous Council Meeting

• 24-0716-02
  Moved by: Councillor Maguire
  Seconded by: Deputy Mayor Sageman

  THAT the minutes of the June 25, 2024 Council Meeting be adopted as presented.

  Carried

6.

Councillor Reports

Members of Council reported on items of interest to the community.

7.

Statutory Public Meetings

7.1

ZBA Z11-2024 - Mike Shaw - 84 Royal St., Thedford

• 24-0716-03
  Moved by: Councillor Scott
  Seconded by: Councillor Wilcox

  THAT the Council Meeting adjourn at 7:03 pm for a Public Meeting held under the Planning Act.

  Carried

  Applicant Mike Shaw presented his proposal for the property at 84 Royal Street, Thedford.  He stated that he would like to rezone it and construct a single family home.

  The Clerk stated that no additional comments were received from the public or circulated agencies not included in the staff report.

  There were no members of the public in attendance wishing to speak to the application.

  
  
• 24-0716-04
  Moved by: Councillor Scott
  Seconded by: Councillor Wilcox

  THAT the Public Meeting close and the regular Council Meeting reconvene at 7:07 pm.

  Carried

8.

Presentations

9.

Delegations

10.

Consideration of Correspondence, Petitions, Committee Minutes and Staff Reports

10.1

Correspondence - Sunset Arts Gallery

10.2

Committee of Adjustment Decisions - June 26, 2024 

10.3

Grand Bend Community Centre Ad Hoc Committee Minutes - October 26, 2023

10.4

Grand Bend Area Joint Sewage Board Minutes - February 2, 2024

• 24-0716-05
  Moved by: Councillor Maguire
  Seconded by: Deputy Mayor Sageman

  THAT Agenda Item 10.1 be referred to staff for consideration; and

  THAT Agenda Items 10.2 through 10.4 of the be received.

  Carried

PLANNING

10.5

Report PL 17-2024 - ZBA ZO-11/2024 - 84 Royal Street – Mike Shaw

• 24-0716-06
  Moved by: Councillor Wilcox
  Seconded by: Councillor Ferguson

  THAT Report PL 17-2024, relating to a Zoning By-Law Amendment Application, submitted by Mike Shaw be received;

  THAT Zoning By-Law Amendment Application ZO-11/2024 submitted by Mike Shaw requesting an amendment to Zoning By-Law 1 of 2003 to change the zone designation from the C1 to the R1 Zone on the lands known as 84 Royal Street, be approved; and

  THAT By-Law 57 of 2024 be approved

  Carried

10.6

Report PL 18-2024 - 2024 Community Improvement Plan Application Recommendation

• 24-0716-07
  Moved by: Councillor Maguire
  Seconded by: Councillor Scott

  THAT Report PL 18-2024, relating to a Community Improvement Plan Application, submitted by Bonnie Doone Manor be received; and

  THAT a $5,000.00 Property Improvement Grant be approved to support a project to be completed by Bonnie Doone Manor under the Community Improvement Plan.

  Carried

PUBLIC WORKS

10.7

Report DPW 16-2024 - 2024 Capital Budget – Asphalt Resurfacing Tender Award

• 24-0716-08
  Moved by: Councillor Ferguson
  Seconded by: Councillor Maguire

  THAT Report DPW 16-2024 regarding the tender award for the 2024 Asphalt Resurfacing Tender be received; and

  THAT the tender from 1197245 Ontario Limited O/A Sev-Con Paving in the amount of $759,948.29 excluding HST, ($773,323.38 Net HST), for the 2024 Asphalt Resurfacing Tender be accepted; and

  THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

  Carried

10.8

Report DPW 17-2024 - 2024 Capital Budget – Sidewalk Replacement Tender Award

• 24-0716-09
  Moved by: Councillor Marsh
  Seconded by: Councillor Scott

  THAT Report DPW 17-2024 regarding the tender award for the 2024 Sidewalk Replacement Tender be received; and

  THAT the tender from Autoform Contracting London Limited in the amount of $119,321.50 excluding HST, ($121,421.56 Net HST), for the 2024 Sidewalk Replacement Tender be accepted; and

  THAT the additional $21,421.56 required be funded from the Transportation Reserve Fund; and

  THAT the Mayor and Clerk be authorized to sign the associated contract agreement.

  Carried

10.9

Report DPW 18-2024 - Eighty One Crescent Reconstruction/Main Street East Pedestrian Crossover – Construction Tender Award

• 24-0716-10
  Moved by: Deputy Mayor Sageman
  Seconded by: Councillor Baillie

  THAT Report DPW 18-2024 regarding the Tender award for the Eighty One Crescent Reconstruction and Main Street East Pedestrian Crossover project be received;

  THAT the tender received from Birnam Excavating Ltd. (Birnam) for the tendered price of $741,920.82 excluding HST ($754,978.64 Net HST) be accepted; and

  THAT the Mayor and Clerk be authorized to sign any associated contract agreements.

  Carried

FINANCE

10.10

Report TR 13-2024 - Bill 185 Changes for Development Charges

• 24-0716-11
  Moved by: Councillor Ferguson
  Seconded by: Councillor Baillie

  THAT Report TR 13-2024 regarding Bill 185 Development Charges be received; and

  THAT the phase-in of development charges be discontinued; and

  THAT the amended Development Charges be approved and become effective July 17, 2024.

  Carried

10.11

Report TR 17-2024 - Huron Shores Area Transit Fee Update

• 24-0716-12
  Moved by: Councillor Marsh
  Seconded by: Councillor Baillie

  THAT Report TR 17-2024 regarding a Huron Shores Area Transit Fee Update be received; and

  THAT the Huron Shores Area Transit Monthly Pass be increased to $100.00 effective September 1, 2024 and $120.00 effective January 1, 2025.

  Carried

CORPORATE

10.12

Report CL 14-2024 - Ward Boundary Review

• 24-0716-13
  Moved by: Councillor Wilcox
  Seconded by: Councillor Maguire

  THAT Report CL 14-2024 “Ward Boundary Review” be received; and

  THAT staff be directed to provide a Ward Boundary Review report using the two options for seven wards contained in the 2020 Sancton Consulting Report.

  Carried

10.13

Report CL 15-2024 - North Middlesex Fire Services Agreement

• 24-0716-14
  Moved by: Councillor Maguire
  Seconded by: Councillor Wilcox

  THAT Report CL 15-2024 titled “North Middlesex Fire Services Agreement” be received; and

  THAT By-Law 58 of 2024 be approved.

  Carried

10.14

Report CL 16-2024 - Noise Exemption Requests – Western Ontario Steam Threshers and Forest Agricultural Society

• 24-0716-15
  Moved by: Councillor Ferguson
  Seconded by: Councillor Scott

  THAT Report CL 16-2022 regarding two requests for a noise exemption to the Lambton Shores Noise By-Law 30-2002 be received; and

  THAT an exemption to the Noise By-Law 30-2002 for the Western Ontario Steam Threshers be approved for August 9 and August 10, 2024 until 1:00 am; and

  THAT an exemption to the Noise By-Law 30-2002 for the Forest Agricultural Society be approved for September 20 and September 21, 2024 until 12:00 midnight.

  Carried

ADMINISTRATION

10.15

Report CAO 07-2024 - Property Purchase of 33 and 35 King Street West, Forest

• 24-0716-16
  Moved by: Councillor Scott
  Seconded by: Deputy Mayor Sageman

  THAT Report CAO 07-2024 regarding the “Property Purchase of 33 and 35 King Street West, Forest” be received; and

  THAT the Mayor and Clerk be authorized to execute the attached Agreements of Purchase and Sale, and any related documents for the purchase of 35 King Street West and 35 King Street West at an agreed purchase price of $100,000 each; and

  THAT the purchase of 33 and 35 King Street and related costs be funded from the Cash in-lieu of Parkland Reserve Fund.

  Carried

11.

Notice of Motion

12.

Emergent Issues

13.

By-Laws 

13.1

By-Law 57-2024 - ZBA - 84 Royal Street, Thedford

13.2

By-Law 58-2024 - Fire Protection Services Agreement - North Middlesex

13.3

By-Law 59-2024 - Confirming

• 24-0716-17
  Moved by: Deputy Mayor Sageman
  Seconded by: Councillor Maguire

  THAT By-Laws 57-2024 through 60-2024 be read a first, second and third time, passed and signed by the Mayor and Clerk.

  Carried

14.

Adjournment

• 24-0716-18
  Moved by: Councillor Ferguson
  Seconded by: Councillor Scott

  THAT the July 16, 2024 Council Meeting adjourn at 7:48 pm.

  Carried